| | | | | | | | 
TRANSPORTATION AGENCY FOR MONTEREY COUNTY Memorandum | |
| | | | | | | | | To: | Board of Directors | | From: | Rita Goel, Director of Finance & Administration | | Meeting Date: | December 7, 2016 | | Subject: | Accounting Services Contract |
| |
| | | | | | | | | RECOMMENDED ACTION: | 1. AUTHORIZE the Executive Director to execute contract with Oppidea in an amount not to exceed $28,020 per year to provide accounting services for the period ending December 31, 2019; with an option to extend until December 31, 2022;
2. APPROVE the use of $28,020 per year for the term of the agreement in funds budgeted for this purpose; and
3. AUTHORIZE the Executive Director to make administrative changes to the contract if such changes do not increase the Agency’s net cost, subject to approval by Agency counsel.
|
| |
| | | | | | | | | SUMMARY: | The Agency’s current agreement for accounting services expires December 31, 2016, and an agreement needs to be in place before the agreement expires. A Request for Proposals was issued and four firms submitted proposals. Staff recommends selecting Oppidea, which it finds is the most qualified applicant based on experience, knowledge and cost.
|
| |
| | | | | | | | | FINANCIAL IMPACT: | The consultant has a monthly rate of $2335 or an annual cost of $28,020. Any changes to this rate would be brought back to the Board for approval. There are sufficient funds in the budget to cover this expense on an annual basis. |
| |
| | | | | | | | | DISCUSSION: | The Agency’s current contract for accounting services expires on December 31, 2016. Staff sent the Request for Proposals to ten qualified accounting firms, put a notice in a newspaper of general circulation, and posted the Request for Proposals on the Agency website. Four proposals from responsible firms were received. Staff reviewed the proposals and recommends Oppidea, which it finds is the most qualified applicant based on experience, knowledge and cost. Oppidea also understands the Agency’s specialized accounting needs and requirements.
The contract used will be the standard Transportation Agency for Monterey County Lump Sum Agreement, to provide for consistent monthly payments with some changes as recommended and approved by Counsel. Staff recommends the approval of Oppidea to provide accounting services to the Transportation Agency for Monterey County.
|
| |
|