Monterey County Traffic Counts Program Agreement: 

1. AUTHORIZE the Executive Director to execute contract with Quality Traffic Data, LLC in an amount not to exceed $81,120 to conduct traffic counts in locations throughout Monterey County as part of the regional traffic counts program for the period ending December 31, 2019;
2. APPROVE the use of $81,120 for the term of the agreement in funds budgeted for this purpose;and
3. AUTHORIZE the Executive Director to make administrative changes to the contract if such changes do not increase the Agency’s net cost, pending approval by Agency counsel; and
4. AUTHORIZE the Executive Director to enter into a reimbursement agreement with the City of Monterey, and other TAMC member jurisdictions as requested by those jurisdictions, for the cost of additional counts requested.

The not-to-exceed amount for the three-year contract is $81,120, which is included in the Agency's approved budget for this purpose. 

The Transportation Agency’s current agreement for traffic counts services with Quality Traffic Data expired December 31, 2016. On December 7, 2016 the Transportation Agency Board of Directors authorized staff to release a Request for Proposals for the Regional Traffic Counts program, for a not-to-exceed amount of $75,000.

On December 8, 2016, staff sent the solicitation to relevant firms listed in the Agency's consultant database and noticed it in the Monterey County Weekly. Agency staff received five submittals by the required due date and time of January 12, 2017. The review committee comprised of Agency staff and staff from the City of Monterey reviewed the submittals from the following firms:

• Blyncsy, Inc. 
• NDS All Traffic Data
• Traffic Data Service
• Quality Counts 
• Quality Traffic Counts

The review committee chose Quality Traffic Counts based on their qualifications and experience. Their quoted cost was the lowest of all the bidding firms. Staff also checked references and found that Quality Traffic Counts provides good work and are responsive to the needs of their clients. Overall, the references were positive. Their quoted cost, while more than the not-to-exceed amount, was less than the other competitors and is within eight percent of the not-to-exceed amount.

The proposed agreement for services with Quality Traffic Data would be for a three-year time period, terminating on December 31, 2019. The proposed scope of work covers traffic counts for 168 locations to be conducted in March or April and in August or September (attachment 1). Staff is coordinating the traffic counts program with the County of Monterey and the City of Salinas, since both agencies also have traffic counts program.  Other optional tasks in the proposed scope of work cover additional count types, such as bike and pedestrian counts and bluetooth vehicle counts. Another optional task included in this scope of work allows TAMC member agencies to  request counts of varying types and reimburse TAMC for requested counts. The City of Monterey will be the first city to conduct additional counts under this contract, and will reimburse TAMC (attachment 2). The proposed action would also permit the Executive Director to amend the agreement as necessary to account for any adjustments to the "not-to-exceed" amount of the agreement made necessary by such reimbursements.