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TRANSPORTATION AGENCY FOR MONTEREY COUNTY Memorandum | |
| | | | | | | | | To: | Board of Directors | | From: |
| | Meeting Date: | August 24, 2016 | | Subject: | Engineering Services - Request for Qualifications |
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| | | | | | | | | RECOMMENDED ACTION: | APPROVE the Engineering Scope of Services; and AUTHORIZE staff to release a request for qualifications with the scope of services, score the received statements of qualifications, and conduct interviews as necessary. |
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| | | | | | | | | SUMMARY: | The Transportation Agency needs qualified consultants to provide engineering services for various transportation projects for a two-year period on an “on-call” basis. Staff will return to the Board with a pre-qualified list of recommended consultants for approval.
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| | | | | | | | | FINANCIAL IMPACT: | | The maintenance of an on-call consultant list creates efficiencies by eliminating the need for new solicitations for consultants for each project. Costs for the actual contracts would be borne by budgeted projects. A total of $500,000 is budgeted to provide the necessary engineering services ($400,000 for fiscal year 16/17 and $100,000 for fiscal year 17/18). |
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| | | | | | | | | DISCUSSION: | The Transportation Agency will use this Request for Qualifications (RFQ) to solicit statements of qualifications from consultants to provide engineering services for a two-year period on an “on-call” basis. The RFQ will focus on identifying the consultants who have extensive experience with providing engineering services to support Agency development of federal, state and locally funded transportation projects. The proposed scope of services for an on-call list will be included in the RFQ process used to solicit consultant proposals for this work.
Once the RFQ process is completed, the Board will select three or more firms. The selected firms will be placed on a pre-qualified list with fee schedules fixed by the "on-call" agreement. It is expected that individual contracts for engineering services will be awarded on an as-needed, project by project basis, at such times as the Agency need for engineering assistance arise. After reviewing the specific services required for a project, the Agency will issue a request for proposals to the consultants on the pre-qualified list. The Agency will describe the project and scope of services to be provided by the consultants. The consultants will provide proposals including a not-to-exceed cost estimate based on its fixed fee schedule to the Agency. The selected consultant will perform the requested services under a standard Agency contract. This process as described follows the Agency's adopted procurement policies.
The attached scope of services outlines the type of engineering services that may be requested from consultants. The types of services anticipated include preliminary engineering support; conceptual design for active transportation plan projects; grant application, cost estimate and analysis assistance; and other related transportation support services. The consultant would work on such projects as developing the highest priority bicycle and /or pedestrian projects indentified in the latest Active Transportation Plan, complete street / multimodal type improvements in the region, and potential intersection control / roundabout type roadway improvements. Individuals or firms should have specific and demonstrated expertise and success in providing the engineering services required by the Agency as outlined in the RFQ. The Agency's current adopted budget includes $500,000 to provide assistance in engineering services for the development of various Agency projects ($400,000 for fiscal year 16/17 and $100,000 for fiscal year 17/18).
Once the Transportation Agency Board approves the scope of services, staff will prepare the request for qualifications based on the standardized format and release it to interested consultants. When staff receives the statements of qualifications, staff will have the discretion of interviewing the consultants or selecting them based on their submitted qualifications. Once selected, staff will return to the Board for approval of the list of consultants pre-qualified to propose on engineering services contracts. |
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