NovusAGENDA

AGENDA

TRANSPORTATION AGENCY FOR MONTEREY COUNTY

SERVICE AUTHORITY FOR FREEWAYS EMERGENCIES

AND

MONTEREY COUNTY REGIONAL DEVELOPMENT IMPACT FEE

JOINT POWERS AGENCY

Wednesday, August 24, 2016

Agricultural Center Conference Room

1428 Abbott Street

Salinas, California

**9:00 AM**


	(Agendas are on display and are posted 72 hours prior to the scheduled meeting at the Transportation Agency office and at these public libraries: Carmel, Monterey, Salinas Steinbeck Branch, Seaside, Prunedale, King City, Hartnell College, Monterey Peninsula College, and Cal State University Monterey Bay. Any person who has a question concerning an item on this agenda may call the Transportation Agency office at 831-775-0903 to make inquiry concerning the nature of the item described on the agenda.) The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.


	1.	QUORUM CHECK – CALL TO ORDER


	1.1.	ADDITIONS or CORRECTIONS to the agenda.


	PLEDGE OF ALLEGIANCE


	2.	PUBLIC COMMENTS


	Any person may address the Transportation Agency Board at this time. Presentations should not exceed three minutes, should be directed to an item NOT on today's agenda, and should be within the jurisdiction of the Transportation Agency Board. Though it is not required, the Transportation Agency Board appreciates your cooperation in completing a speaker request form available on the table at the entrance to the meeting room. Please give the completed form to the Transportation Agency Administrative Assistant. If you have handouts, please provide 30 copies for the entire Board before the meeting starts or email to Agency Administrative Assistant 24 hours in advance of the meeting.


	3.	CONSENT AGENDA


	Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	4.	PRESENTATION of Transportation Agency Employees of the Quarter Theresa Wright and Mike Zeller.
		- Hale
		Theresa Wright, Community Outreach Coordinator, has been selected by the employees of the Transportation Agency for Monterey County as the Employee of the Quarter for January 1st – March 31, 2016 and Mike Zeller, Principal Transportation Planner has been selected by the employees of the Transportation Agency for Monterey County as the Employee of the Quarter for April 1, 2016 – June 30, 2016.
	5.	RECEIVE an update on the Transportation Safety & Investment Plan; and RECEIVE a presentation from Transportation Agency for Monterey County’s Legal Counsel on standards for discussion of proposed ballot measures.
		- Wright/Reimann
		The Monterey County Board of Supervisors voted unanimously to adopt Ordinance 2016-01, adopting the Transportation Safety & Investment Plan and Retail Transactions & Use Tax; and authorized placing the measure on the November 8, 2016 ballot. Now that the matter has been set for election, the TAMC Board and employees have certain responsibilities and constraints on proper discussion of this – and any – ballot measure.
	6.	RECEIVE Holman Highway 68 Roundabout Update.
		- Leonard
		The Holman Highway 68 Roundabout will be the first state highway roundabout in Monterey County and will improve safety and access to the Community Hospital, Pacific Grove and Pebble Beach. Construction of the roundabout will begin the last week of August 2016 and finish in summer 2017.
	7.	RECEIVE presentation on an evaluation of the Transportation Agency's regional planning efforts utilizing the Federal Highway Administration's INVEST (Infrastructure Voluntary Evaluation Sustainability Tool).
		- Fontanilla
		The Transportation Agency received a Platinum rating in this sustainability assessment developed by the Federal Highway Administration. The evaluation encompasses over twenty regional plans and programs, and highlights areas of strength in the Agency with recommendations for improvement.
	8.	Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law. *No Enclosure*


	9.	Reports from transportation providers: Caltrans Director’s Report – Project Update - Gubbins Monterey Peninsula Airport District - Sabo Monterey-Salinas Transit - Sedoryk


	10.	Executive Director's Report *No Enclosure*


	11.	Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.


	12.	ADJOURNMENT


	BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


1.		ADMINISTRATION and BUDGET


3.	1.1	APPROVE minutes of the Transportation Agency For Monterey County (TAMC) Service Authority for Freeways and Expressways and Monterey County Regional Development Impact Fee Joint Powers Agency of June 22, 2016.
		- Rodriguez
		The draft minutes of the June 22, 2016 Transportation Agency Board of Directors meeting are attached for review.
3.	1.2	ACCEPT the list of checks written for June and July 2016 and credit card statements for the month of May and June 2016.
		- Delfino
		The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.
3.	1.3	RECEIVE report on conferences or trainings attended by agency staff.
		- Muck
		Agency staff occasionally attends conferences or trainings at Agency expense that are pertinent to their roles in pursuing the Agency’s mission. These events allow the staff to stay current and participate in the development of transportation practices and policies related to their roles.
3.	1.4	RECEIVE the 2015/16 workforce data analysis for the Voluntary Equal Employment Opportunity Plan.
		- Goel
		In 2015, the Agency adopted a Voluntary Equal Employment Opportunity Plan. There is no legal requirement for the Agency to have this plan; however, the voluntary plan supports the Agency's policy of nondiscrimination in employment practices. Staff updates the workforce data on an annual basis.
3.	1.5	APPROVE Resolution 2016-11 declaring as surplus selected furniture, equipment, and computers; and AUTHORIZE the Executive Director to dispose of the surplus property in accordance with the Disposition of Surplus Property Policy, paragraph 4
		- Fontanilla
		Administrative policy for the Disposition of Surplus Property bylaws requires the declaration of identified items as surplus property by resolution prior to disposition.
3.	1.6	NOTICE of proposed amendments to the Agency bylaws to allow for a second Rail Policy Committee representative from South Monterey County and to update the name of the Airport District and the Air Resources District.
		- Watson
		The Transportation Agency is proposing to update its Bylaws by adding a second representative to the Rail Policy Committee from the South County area and updating the name of the Airport District and Air Resources District. Section 13.2 of the Bylaws provides that notice of proposed amendments to the Bylaws be announced at the Agency meeting prior to the meeting at which the amendments will be voted upon. The amendments will be presented for action at the September 28 meeting and will require approval by not less than two-thirds (2/3) of the voting members present at the meeting.


	2.	BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES


3.	2.1	Regarding the Transportation Development Act Triennial Audit: AUTHORIZE the Executive Director to execute an agreement with Michael Baker International, Inc. for the Transportation Development Act Triennial Audit project in an amount not to exceed $34,972 to provide audit services for the period ending June 30, 2016; APPROVE the use of Local Transportation Development funds budgeted to this project; and AUTHORIZE the Executive Director to make administrative changes to the agreement if such changes do not increase the Agency’s net cost, subject to approval by Agency counsel.
		- Murillo
		The Transportation Agency released a Request for Proposals for the Transportation Development Act Triennial Audit. The Agency received three proposals. The review committee, composed of Transportation Agency staff and Monterey-Salinas Transit staff, recommends Michael Baker International, Inc., for the project.


	3.	PLANNING


3.	3.1	*No items this month.*
		-


	4.	PROJECT DELIVERY and PROGRAMMING


3.	4.1	RECEIVE fiscal year 2015-2016 Call Box Annual Report.
		- Leonard
		The fiscal year 2015-2016 Call Box Annual Report provides an overview of the program and its performance during the last fiscal year. A plan evaluating removing underutalized call boxes and other potential program modifications will be brought to the board later this fiscal year.
3.	4.2	APPROVE the Engineering Scope of Services; and AUTHORIZE staff to release a request for qualifications with the scope of services, score the received statements of qualifications, and conduct interviews as necessary.
		- Myers
		The Transportation Agency needs qualified consultants to provide engineering services for various transportation projects for a two-year period on an “on-call” basis. Staff will return to the Board with a pre-qualified list of recommended consultants for approval.


	5.	RAIL PROGRAM


3.	5.1	Salinas Rail Extension Property Appraisals APPROVE issuing a Request for Proposals to solicit consultants to conduct real property review appraisal services for the Salinas Rail Extension Project; DIRECT staff to release the Request for Proposals to potential consultants, not to exceed $15,000 as approved in the fiscal year 2016/17 Agency budget; and AUTHORIZE the Executive Director to execute contract amendment #2 with Overland, Pacific & Cutler, Inc. and make a sole-source finding to increase the not-to-exceed amount of the contract by $41,000 to update property appraisals under the current appraisal and acquisition services contract, using Traffic Congestion Relief Program funds.
		- Zeller
		The Transportation Agency has been negotiating with property owners near the Salinas Rail Station to acquire necessary parcels for the extension of rail service to Salinas. Due to protracted negotiations by the sellers, in order to move to the next phase of negotiations, the Agency needs to prepare updated property appraisals, which are legally required to be reviewed by a qualified second appraiser.
3.	5.2	APPROVE use of Agency reserve funding for Amtrak study for the planned Coast Daylight train service between San Jose and San Diego.
		- Watson
		This action clarifies the source of funding for the completed Amtrak study for the Coast Daylight project.


	6.	REGIONAL DEVELOPMENT IMPACT FEE


3.	6.1	APPROVE the 2016 Strategic Expenditure Plan Update for the Regional Development Impact Fee program.
		- Zeller
		In 2008, the 12 cities and the County of Monterey adopted a Joint Powers Agreement establishing a countywide Regional Development Impact fee to mitigate the impact of new development on, and fund improvements to, the regional transportation system. TAMC administers the fee program and prepares an annual Strategic Expenditure Plan that includes updated project cost estimates, revenue forecasts, other matching funds, and a draft timeline for project delivery.


	7.	COMMITTEE MINUTES


3.	7.1	ACCEPT minutes from Transportation Agency committees: Executive Committee – No meeting Bicycle & Pedestrian Facilities Advisory Committee - Draft August 3, 2016 (online at www.tamcmonterey.org) Rail Policy Committee – Draft August 1, 2016 Technical Advisory Committee – No meeting


	END OF CONSENT AGENDA


CORRESPONDENCE, REPORTS, MEDIA CLIPPINGS


C	1	July 28, 2016 letter to Todd Bodem, Sand City; Mike Watson, California Coastal Commission; and Ed Ghandour, Security National Guaranty, from Debra L. Hale, Executive Director re: Requirement for and Timing of Payment of TAMC Regional Development Impact Fees for Monterey Bay Shores Resort.

C	2	Letters of Support for AB 2730 (Alejo): Department of Transportation: Prunedale Bypass: County of Monterey: Disposition of Excess Properties

C	3	June 22, 2016 Letter to Assembly Member Stone, re: Oppose SB 885 (Wolk) - Contracts Indemnity - Shift to Burden to Public Agencies

C	4	June 22, 2016 Letter to Assembly Member Frazier, re: Support SB 824 (Beall) - Low Carbon Transit Operations Program Modifications

C	5	June 22, 2016 Letter to Assembly Member Frazier, re: Oppose SB 1259 (Runner): Exempt Veterans from Paying Highway Tolls

C	6	July 22, 2016 Letter to Andy Cook, Chief, Rail Planning Branch, Caltrans, re: 2018 California State Rail Plan - Central Coast Draft Term Sheet

Documents relating to an item on the open session that are distributed to the Board less than 72 hours prior to the meeting shall be available for public inspection at the Office of the Transportation Agency for Monterey County, 55-B Plaza Circle, Salinas, CA.

Documents distributed to the Agency Board at the meeting by staff will be available at the meeting; documents distributed to the Board by members of the public shall be made available after the meeting.

The Transportation Agency web site contains information from the Transportation Agency Resource Guide, including Transportation Agency Board members, Transportation Agency committee members, grant programs, etc. Visit us at: http://www.tamcmonterey.org.

Transportation Agency for Monterey County

55-B Plaza Circle, Salinas, CA 93901-2902

Monday thru Friday 8:00 a.m. - 5:00 p.m.

TEL: 831-775-0903

FAX: 831-775-0897


	If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC, Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish Language interpreters and printed materials, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting, and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.