AGENDA

TRANSPORTATION AGENCY FOR MONTEREY COUNTY

SERVICE AUTHORITY FOR FREEWAYS EMERGENCIES

AND

MONTEREY COUNTY REGIONAL DEVELOPMENT IMPACT FEE

JOINT POWERS AGENCY

Wednesday, January 25, 2017

Agricultural Center Conference Room

1428 Abbott Street

Salinas, California

**9:00 AM**

(Agendas are on display and are posted 72 hours prior to the scheduled meeting at the Transportation Agency office and at these public libraries:  Carmel, Monterey, Salinas Steinbeck Branch, Seaside, Prunedale, King City, Hartnell College, Monterey Peninsula College, and Cal State University Monterey Bay. Any person who has a question concerning an item on this agenda may call the Transportation Agency office at 831-775-0903 to make inquiry concerning the nature of the item described on the agenda.) The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.
1.QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

If you are unable to attend, please contact your alternate.  Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.

PLEDGE OF ALLEGIANCE
2.PUBLIC COMMENTS
Any person may address the Transportation Agency Board at this time.  Presentations should not exceed three minutes, should be directed to an item NOT on today's agenda, and should be within the jurisdiction of the Transportation Agency Board. Though it is not required, the Transportation Agency Board appreciates your cooperation in completing a speaker request form available on the table at the entrance to the meeting room.  Please give the completed form to the Transportation Agency Administrative Assistant. If you have handouts, please provide 30 copies for the entire Board before the meeting starts or email to Agency Administrative Assistant 24 hours in advance of the meeting.
2.1.

   Election of 2017 Officers:

  1. RECEIVE report from Nominating Committee and ELECT Chair, 1st Vice Chair and 2nd Vice Chair of the Board, for the term beginning upon their election through the next election of officers at the beginning of the January 24, 2018 Board meeting; and
  2. RECEIVE report from Nominating Committee and ELECT members of the Executive Committee for the term beginning upon their election through the next election of officers at the beginning of the January 24, 2018 Board meeting.
- Edelen/Orozco/Salinas
Agency bylaws require the election of officers at the beginning of the Agency’s January meeting. The Board officers consist of the Chair, 1st Vice Chair and 2nd Vice Chair. The Executive Committee includes the Chair, 1st Vice Chair, 2nd Vice Chair, the immediate past Chair, and a City and a County voting Board member. The Nominating committee recommends making the following Executive Committee and officer appointments: Chair: Alejandro Chavez, Soledad; 1st Vice Chair: John Phillips, 2nd District Supervisor; 2nd Vice Chair: Robert Huitt, Pacific Grove; Past Chair: Kimbley Craig, Salinas; County Representative: Luis Alejo, 1st District Supervisor; City Representative: Ed Smith, Monterey. There will also be an opportunity for nominations from the floor. Staff is asking the Board to elect the officers of the Board and members of the Executive Committee for 2017.
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3.CONSENT AGENDA

Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

4.PRESENT the 2016 Transportation Excellence Awards.
- Chair Chavez
The Transportation Agency would like to show its appreciation to the local community for its outstanding efforts to improve transportation in Monterey County. The TAMC Executive Committee approved ten nominations for the awards ceremony at their January 2017 meeting.
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5.PRESENT the Transportation Agency Employee of the Quarter for October-December 2016 to Debbie Hale.
- Muck

Debbie Hale, Executive Director, has been selected by the employees of the Transportation Agency for Monterey County as the Employee of the Quarter for October 1st – December 31, 2016.

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6.

RECEIVE update on state legislative activities.

- Watson
Agency legislative analyst John Arriaga, JEA & Associates, will provide a verbal update on state legislative activities.
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7.

Reports from Transportation Providers:

  • Caltrans Director's Report - Project Update - Gubbins
  • Monterey Peninsula Airport District - Sabo
  • Monterey-Salinas Transit - Sedoryk
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8.Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.
9.Executive Director's Report.
10.Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.
11.ADJOURN

 

BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

1.ADMINISTRATION and BUDGET
3.1.1APPROVE minutes of the meeting of the Transportation Agency for Monterey County (TAMC), the Service Authority for Freeways and Expressways, and the Monterey County Regional Development Impact Fee Joint Powers Agency on December 7, 2016.
- Rodriguez
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3.1.2

ACCEPT the list of checks written for November and December 2016 and credit card statements for the months of October and November 2016.

-Delfino
The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.
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3.1.3

Board of Equalization Agreements for Measure X:

  1. APPROVE Resolution 2017-01 authorizing the Executive Director to execute agreements with the State Board of Equalization for implementation of a local transaction and use tax; and
  2. APPROVE Resolution 2017-02 authorizing the examination of transactions (sales) and use tax records by designated Transportation Agency staff.
- Zeller
In order to administer Measure X (the Transportation Safety & Improvement Plan), the Transportation Agency is required to enter into agreements with the California State Board of Equalization regarding collection of the sales tax for the measure, distribution of collected revenues back to the county, and the payment of administrative costs.
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3.1.4

Computer & Network Services Agreement:

  1. AUTHORIZE the Executive Director to execute contract with Alvarez Technology Group in an amount not to exceed $51,300 to provide computer and network services for the period ending December 31, 2019;
  2. APPROVE the use of $51,300 for the term of the agreement in funds budgeted for this purpose; and
  3. AUTHORIZE the Executive Director to make administrative changes to the contract if such changes do not increase the Agency’s net cost, subject to approval by Agency counsel.
- Zeller
The Agency conducted a competitive bidding process to select a qualified technical consultant to manage the Agency's computers and network infrastructure.  The review committee recommended Alvarez Technology Group for the three-year contract.
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3.1.5

APPROVE the appointment of Agency staff Debbie Hale, Executive Director, as ex-officio member to the Fort Ord Reuse Authority Board and Administrative Committee and Todd Muck, Deputy Executive Director, and Mike Zeller, Principal Transportation Planner, as alternates to the Fort Ord Reuse Authority Board and Administrative Committee for 2017.

-Rodriguez

The Agency Board appoints Agency staff to the FORA Board and Administrative Committee on an as-needed basis.

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3.1.6

RECEIVE report on conferences or trainings attended by agency staff.

- Muck

Agency staff occasionally attends conferences or trainings at Agency expense that are pertinent to their roles in pursuing the Agency’s mission.  These events allow the staff to stay current and participate in the development of transportation practices and policies related to their roles.

 

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2.BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES
3.2.1

Monterey County Youth Bike Safety Trainings Agreement:

  1. AUTHORIZE the Executive Director to execute contract with Safe Moves in an amount not to exceed $10,000 to provide Monterey County Youth Bike Safety Trainings for the period ending December 31, 2017;
  2. APPROVE the use of $10,000 for the term of the agreement in funds budgeted for this purpose; and
  3. AUTHORIZE the Executive Director to make administrative changes to the contract if such changes do not increase the Agency’s net cost, subject to approval by Agency counsel.
  4. AUTHORIZE the Executive Director to make up to two (2) additional one (1) year extensions consisting of the same tasks and budget.  
- Murillo
The Agency conducted a competitive bidding process to select a qualified consultant to conduct youth bike safety trainings in schools throughout Monterey County.  A review committee has recommended Safe Moves for the contract.
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3.2.2APPROVE appointment of Ralph Wege representing the City of Seaside to the Bicycle and Pedestrian Advisory Committee. 
- Murillo
The Board appoints members of the public to the Committee on an as-needed basis to advise staff on bicycle and pedestrian transportation issues and make recommendations to the Board.
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3.PLANNING
3.3.1ADOPT final 2017 Legislative Program.
- Watson

The purpose of the legislative program is to set general principles to guide staff and Board responses to proposed legislative or budgetary issues. The program also notifies state representatives of the Transportation Agency’s position on issues of key importance to the agency.

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3.3.2

RECEIVE federal legislative update.

- Watson

This report contains more questions than answers about federal legislative activities.

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4.PROJECT DELIVERY and PROGRAMMING
3.4.1AUTHORIZE staff to release a request for proposals for the Freeway Service Patrol pending approval by Agency Counsel. 
- Leonard

The Transportation Agency’s Freeway Service Patrol contracts with the current tow operator will expire in July of 2017.  The Request for Proposals is to seek tow operator(s) to provide service for the next four fiscal years.

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3.4.2

Regional Surface Transportation Program Fair Share Allocation:

  1. APPROVE the request by the City of Pacific Grove to program $105,000 in Regional Surface Transportation Program fair share funds to the David Avenue and Sinex Avenue Sidewalk Improvement Project Project; and
  2. APPROVE amending Exhibit A of the local funding agreement to include this project and funding.
- Zeller
The Agency has distributed Regional Surface Transportation Program fair share funding by population to the local jurisdictions for a wide range of eligible transportation projects.  Funding is available at the discretion of the local jurisdiction for their chosen projects, upon approval by the Transportation Agency Board.
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5.RAIL PROGRAM
3.5.1AUTHORIZE the Executive Director to enter into a short-term lease agreement for the Agency-purchased property at 30 West Market Street with Frank Favaloro, subject to Agency Counsel approval.
- Zeller
The Transportation Agency is scheduled to complete the acquisition of the property at 30 West Market Street, Salinas when escrow closes in January 2017.  This short-term lease agreement with Frank Favaloro would cover the Agency's legally-mandated 90-day notice to vacate period and allow Mr. Favaloro additional time to dispose of inventory up to April 30, 2017.
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6.REGIONAL DEVELOPMENT IMPACT FEE
3.6.1ACCEPT the Regional Development Impact Fee Joint Powers Agency’s audit report for fiscal year ending June 30, 2016.
-Goel
The auditors found no instances of noncompliance that are required to be reported under Government Auditing Standards, nor did they note any matters involving the internal control over financial reporting and its operation that they consider to be material weaknesses.
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7.COMMITTEE MINUTES -
3.7.1

ACCEPT draft minutes from Transportation Agency committees:

  • Executive Committee – January 4, 2017
  • Bicycle & Pedestrian Facilities Advisory Committee – January 4, 2017 (online at www.tamcmonterey.org)
  • Rail Policy Committee – No meeting
  • Technical Advisory Committee – January 5, 2017 (online at www.tamcmonterey.org)
- Rodriguez
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END OF CONSENT AGENDA

CORRESPONDENCE, REPORTS, MEDIA CLIPPINGS
C1RECEIVE attached letters of support for state legislation that are consistent with the TAMC adopted Legislative Program. 

ANNOUNCEMENTS
Next Transportation Agency for Monterey County meeting will be on
Wednesday, February 22, 2017 
Agricultural Center Conference Room
1428 Abbott Street
Salinas, California
9:00 A.M.

Documents relating to an item on the open session that are distributed to the Board less than 72 hours prior to the meeting shall be available for public inspection at the Office of the Transportation Agency for Monterey County, 55-B Plaza Circle, Salinas, CA. 

 

Documents distributed to the Agency Board at the meeting by staff will be available at the meeting; documents distributed to the Board by members of the public shall be made available after the meeting.

 

The Transportation Agency web site contains information from the Transportation Agency Resource Guide, including Transportation Agency Board members, Transportation Agency committee members, grant programs, etc.  Visit us at:  http://www.tamcmonterey.org.

 

Transportation Agency for Monterey County

55-B Plaza Circle, Salinas, CA 93901-2902

Monday thru Friday 8:00 a.m. - 5:00 p.m.

TEL: 831-775-0903

FAX: 831-775-0897

If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC, Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish Language interpreters and printed materials, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting, and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.