TAMC
Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways - Email: info@tamcmotnerey.org
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AGENDA

TRANSPORTATION AGENCY FOR MONTEREY COUNTY

SERVICE AUTHORITY FOR FREEWAYS EMERGENCIES

AND

MONTEREY COUNTY REGIONAL DEVELOPMENT IMPACT FEE

JOINT POWERS AGENCY

Wednesday, March 22, 2017

Agricultural Center Conference Room

1428 Abbott Street

Salinas, California

**9:00 AM**

(Agendas are on display and are posted 72 hours prior to the scheduled meeting at the Transportation Agency office and at these public libraries:  Carmel, Monterey, Salinas Steinbeck Branch, Seaside, Prunedale, King City, Hartnell College, Monterey Peninsula College, and Cal State University Monterey Bay. Any person who has a question concerning an item on this agenda may call the Transportation Agency office at 831-775-0903 to make inquiry concerning the nature of the item described on the agenda.) The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.
1.QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

 

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.

PLEDGE OF ALLEGIANCE
2.PUBLIC COMMENTS
Any person may address the Transportation Agency Board at this time.  Presentations should not exceed three minutes, should be directed to an item NOT on today's agenda, and should be within the jurisdiction of the Transportation Agency Board. Though it is not required, the Transportation Agency Board appreciates your cooperation in completing a speaker request form available on the table at the entrance to the meeting room.  Please give the completed form to the Transportation Agency Administrative Assistant. If you have handouts, please provide 30 copies for the entire Board before the meeting starts or email to Agency Administrative Assistant 24 hours in advance of the meeting.
3.CONSENT AGENDA

Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

REGULAR AGENDA
4.PRESENT Certificate of Appreciation to outgoing Boardmember John Huerta, in recognition of his years of service representing the City of Greenfield on the Transportation Agency Board of Directors.
- Hale
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5.

CLOSED SESSION

Public Employment pursuant to Government Code section

§54957, the Board of Directors will confer concerning employment contract with the Agency's Executive Director.

RECONVENE in open session and report any actions taken.

-Reimann
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6.AMEND Executive Director Hale's contract to give a one-time performance award of two additional weeks of Annual Leave, to be taken in the current calendar year (2017). 
- Reimann
Executive Director Hale has asked for consideration of a bonus in recognition of her role over the past year in achieving the milestone of self-help status for Monterey County.
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7.PUBLIC COMMENT on the Closed Session;

CLOSED SESSION:

REAL ESTATE NEGOTIATIONS. Pursuant to Government Code section §54956.8, confer with real property negotiators concerning the acquisition of one property for the Salinas train station.

Property: 26 West Market Street, Salinas, California 93901
Agency negotiators: Michael Zeller, Christina Watson, Todd Muck, Brenda Aguilar-Guerrero, John Cutler
Negotiating parties: Susanne Marie McBride
Under negotiation: Price and terms of payment

RECONVENE in open session and report any actions taken.
- Zeller
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8.

Purchase and Sale Agreements for Rail Property Acquisition:

  1. APPROVE the real estate acquisition agreement with Susanne Marie McBride for one parcel for the Rail Extension to Monterey County project for the amount of $756,000;
  2. APPROVE payment of closing costs and other related expenses not to exceed the amount of $12,000;
  3. AUTHORIZE the Executive Director to execute the agreement and changes to the agreement if such changes do not increase the Agency’s net costs, subject to approval by Agency Counsel; and
  4. AUTHORIZE the use of no more than $768,000 from Agency reserve funds for the purchase and escrow, to be reimbursed by Caltrans from Traffic Congestion Relief Program funding budgeted for this project.

- Zeller
The Agency has been planning the Rail Extension to Monterey County project, and is in the design phase. The Agency has negotiated a settlement offer with the property owner to acquire the property.
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9.

Salinas Rail Extension Property Acquisition:

  1. RECEIVE a presentation on the Salinas Rail Extension Kick Start property acquisition process;
  2. RECEIVE public testimony from the Property Owner(s);
  3. CONDUCT a hearing on the Resolutions of Necessity 2017-05 through 2017-12 to authorize the acquisition of fee simple interests and a construction easement and to make the required findings for properties located at:
    - 17 Station Place, Salinas, California
    - 18 Station Place, Salinas, California
    - 19 Station Place, Salinas California
    - 26 West Market Street, Salinas, California
    - 42 West Market Street, Salinas, California
    - 52 West Market Street  & 15 Station Place, Salinas, California
    - 54 West Market Street, Salinas, California
    - 21 Happ Place, Salinas, California; and,
  4. CONSIDER ADOPTING Resolutions of Necessity 2017-05 through 2017-12 authorizing and directing TAMC’s attorneys to prepare, commence, and file proceedings in eminent domain for the purpose of acquiring necessary real property interests for the Salinas Rail Extension project and to make the required deposits of probable compensation for each of the property interests required.
- Zeller
The Transportation Agency for Monterey County is proposing to extend passenger rail service from Santa Clara County to Salinas. The Salinas Rail Extension Kick Start project requires acquisition of parcels near the Salinas Rail Station in order to construct an extension of Lincoln Avenue, improve parking and access to the rail station, and to build a train layover facility. Prior to initiating condemnation proceedings to acquire needed right of way for a programmed project, the Board of Directors must first adopt a Resolution in which they declare that they have made the specific findings identified under Section 1245.230 of the Code of Civil Procedure.
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10.

Transportation Safety & Investment Plan Citizens Oversight Committee:

  1. RECEIVE nominations for the Transportation Safety & Investment Plan Citizens Oversight Committee; and
  2. APPOINT committee members and alternates, with staggered terms, to the Transportation Safety & Investment Plan Citizens Oversight Committee, to be known as the eXcellent Transportation Oversight Committee.
- Wright
The Policies & Project Descriptions document for the Transportation Safety & Investment Plan states that a Citizens Oversight Committee representing a diverse range of community interests shall be formed within 6 months of voter approval of Measure X. Representatives of these interests must be nominated by their organizations and appointed to serve on the Citizens Oversight Committee by the Transportation Agency’s Board of Directors. 
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11.

RECEIVE reports from Transportation Providers:

  • Caltrans Director's Report and Project Update - Gubbins
  • Monterey Peninsula Airport District - Sabo
  • Monterey-Salinas Transit - Sedoryk
  • Monterey Bay Air Resources District - Stedman
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12.Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.

 

13.Executive Director's Report.

 

14.Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.

 

15.ADJOURN

 

BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

1.ADMINISTRATION and BUDGET
3.1.1APPROVE minutes of the Transportation Agency for Monterey County (TAMC), the Service Authority for Freeways and Expressways, and the Monterey County Regional Devolpment Impact Fee Joint Powers Agency for February 22, 2017.
-Rodriguez
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3.1.2ACCEPT the list of checks written for the month of February 2017 and credit card statements for the month of January 2017.
-Delfino

The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.

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3.1.3RECEIVE report on conferences or trainings attended by agency staff.
-Muck
Agency staff occasionally attends conferences or trainings at Agency expense that are pertinent to their roles in pursuing the Agency’s mission. These events allow the staff to stay current and participate in the development of transportation practices and policies related to their roles.
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2.BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES
3.2.1

Cap and Trade Funds for Transit:

  1. ADOPT Resolution 2017-04 designating the Transportation Agency's allocation of $192,808 of FY 2016/17 Low Carbon Transit Operations funds to the Monterey-Salinas Transit District for free fares on the weekends on routes that serve East Salinas and 600 summer youth passes to be distributed to youth living in a disadvantaged communityand
  2. AUTHORIZE the Executive Director to sign and submit required documentation to Caltrans. 
- Murillo
The California Legislature established the Low Carbon Transit Operations Program to distribute cap and trade funds to implement transit priority projects that reduce greenhouse gas emissions, with a priority on serving disadvantaged communities. Program funds are distributed to regional agencies and transit agencies using the State Transit Assistance distribution formula. 
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3.2.2

2017 Bicycle Secure Program

  1. APPROVE funding each 2017 Bicycle Secure Program application, with a partial allocation to the Monterey Bay Air Resources Board; and
  2. APPROVE opening the program for additional applications this calendar year; and
  3. APPROVE use of surplus funds to fund additional applications this calendar year. 
-Leonard
On December 7, 2016, the Agency released the call for 2017 Bicycle Secure Program applications. The applications were due on February 2, 2017. The Agency received eight applications, requesting a total of 19 bicycle racks, one request for artistic bicycle rack funding, one bicycle repair station, and 11 skateboard racks. 
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3.PLANNING
3.3.1

Marina - Salinas Multimodal Corridor Memoranda of Agreement:

  1. FIND that the proposed actions are within the scope of the Marina-Salinas Multi-Modal Corridor Plan, which was identified and reviewed as part of the Monterey County Regional Transportation Plan and the 2035 MPT/SCS, and that no new environmental documentation is required.
  2. APPROVE the Memorandum of Agreement to terminate the 2010 agreement on the Marina-Salinas Mulitmodal Corridor; and
  3. APPROVE the Memorandum of Agreement to establish the revised alignment for the Marina-Salinas Multimodal Corridor.
- Zeller

The Fort Ord Base Reuse Plan calls for the development of a multi-modal transit corridor to facilitate transportation between Highway 1 and the City of Salinas. The Agency has coordinated with the relevant partner agencies and local jurisdictions to develop a revised alignment for the Marina-Salinas Multimodal Corridor that satisfies all parties.  These Memoranda of Agreement would (1) terminate the 2010 agreement on the previous alignment, and (2) describe a revised alignment as the preferred alternative that all parties would work towards implementing.

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3.3.2RECEIVE state legislative update and ADOPT positions on bills of interest to the Agency.
- Watson
The bill list has been updated with new bills introduced in 2017. The Executive Committee discussed this list at its March 1, 2017 meeting and recommended Board adoption of positions on bills of interest to the Agency.
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3.3.3AUTHORIZE staff to issue a Request for Proposals for state legislative assistance, not to exceed $30,000 per year as noted in the fiscal year 2017/18 Agency budget, for two years and the option for a one-year renewal.
- Watson
The Agency has employed the services of a state legislative analyst/advocate since 1999 to assist with requesting state funds for transportation projects in Monterey County and seeking other state actions. The current contract expires on June 30, 2017. Staff requests authorization to release a Request for Proposals for state legislative assistance starting in 2017/18 for two years and the option for a one-year renewal, for a total contract cost of $60,000-$90,000.
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4.PROJECT DELIVERY and PROGRAMMING
3.4.1AUTHORIZE staff to release a request for proposals for Financial Advisory Services related to Measure X, pending approval by Agency Counsel.
- Zeller
With the passage of Measure X, the Agency requires the services of a certified financial adviser to review and provide guidance on issues including, but not limited to, goal setting, bonding strategies, investments, and cash flow projections.
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3.4.2

Monterey County Traffic Counts Program Agreement: 

  1. AUTHORIZE the Executive Director to execute contract with Quality Traffic Data, LLC in an amount not to exceed $81,120 to conduct traffic counts in locations throughout Monterey County as part of the regional traffic counts program for the period ending December 31, 2019;
  2. APPROVE the use of $81,120 for the term of the agreement in funds budgeted for this purpose;and
  3. AUTHORIZE the Executive Director to make administrative changes to the contract if such changes do not increase the Agency’s net cost, pending approval by Agency counsel; and
  4. AUTHORIZE the Executive Director to enter into a reimbursement agreement with the City of Monterey, and other TAMC member jurisdictions as requested by those jurisdictions, for the cost of additional counts requested.
- Murillo
The Agency conducted a competitive bidding process to select a qualified consultant to conduct traffic counts in locations throughout Monterey County. A review committee has recommended Quality Traffic Data LLC for the contract.
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3.4.3APPROVE the 2017 Transportation Agency Master State and Federal Funding Agreement for release to local agencies.
- Zeller
The Transportation Agency Master Funding Agreement memorializes conditions and requirements for local agencies to use state funds passed through by the Transportation Agency for Monterey County. Each agency receiving Regional Surface Transportation Program, Regional Development Impact Fee, Local Transportation Funds, and Transportation Development Act 2% funds will be required to enter into a master agreement.
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3.4.4

Freeway Service Patrol Contracts

  1.  APPROVE contracts with California Towing and Transport to provide services for the Freeway Service Patrol for fiscal years 2017-2021;
  2. AUTHORIZE the Executive Director to execute the contracts and changes to the contracts if such changes do not increase the Agency’s net cost, subject to approval by Agency Counsel; and,
  3. AUTHORIZE the use of $838,975 from State Freeway Service Patrol funding and Service Authority for Freeways and Expressways funding for the contracts.
-Leonard
The Transportation Agency’s Freeway Service Patrol contracts with the current tow operator will expire in June 30, 2017. In January 2017, the Board released an Request for Proposals provide service for the next four fiscal years. The new contracts will begin July 1, 2017 ensure no gap in service for the program. 
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3.4.5

Regional Surface Transportation Program Fair Share Allocation:

  1. APPROVE the request by the City of Gonzales to program $250,931.20 in Regional Surface Transportation Program fair share funds to the Alta Street Pavement Rehabilitation Project Project; and
  2. APPROVE amending Exhibit A of the local funding agreement to include this project and funding.
- Zeller
The Agency has distributed Regional Surface Transportation Program fair share funding by population to the local jurisdictions for a wide range of eligible transportation projects.  Funding is available at the discretion of the local jurisdiction for their chosen projects, upon approval by the Transportation Agency Board.
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5.RAIL PROGRAM
3.5.1

Salinas Train Station Utility Relocations

  1. APPROVE the budget of $1,300,000 for potential utility relocations for the Salinas Rail Extension Kick-Start Project, Packages 1 and 2;
  2. AUTHORIZE the Executive Director to execute payment claims as recommended by TAMC design consultants, in a total amount not to exceed $1,300,000 with eligible claimants for utility relocation expenses; and
  3. AUTHORIZE the use of state funds budgeted to this project.
- Watson
The Salinas Rail Extension Project is in the final design phase. Utility relocations are not necessarily a project cost, some utilities will be relocated under existing agreements. However, several utilities are expected to be a likely project cost, and in order to negotiate agreements for relocating utilities, the Agency needs to set aside the funds for relocation. Current estimates of potential utility relocation costs do not exceed $1,300,000.
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3.5.2APPROVE Amendment #1 to the Lost Rent Agreement with Elaine Molinari for 17 Station Place to extend the term of the agreement until July 31, 2017.
- Zeller
The Agency entered into a Lost Rent Agreement with Elaine Molinari to ensure that as tenants moved out of 17 Station Place, the rooms would not be re-rented as the Agency completed the acquisition process.  This amendment would extend the term of that agreement until July 31, 2017.
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3.5.3APPROVE Amendment #1 to the agreement with Olivia Espinoza DBA Olivia’s Café to extend the rental term of Agency-owned 14 Station Place, Salinas, California until June 30, 2017.
- Zeller
The Transportation Agency completed the acquisition of the property at 30 West Market Street, Salinas, with escrow closing on February 22, 2017.  The Agency entered into a short-term lease agreement with Olivia's Cafe that terminates on April 30, 2017.  This amendment would extend the rental period to cover the Agency's legally-mandated 90-day notice to vacate period and allow the Agency's real estate agents to continue relocation efforts up to June 30, 2017.
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6.REGIONAL DEVELOPMENT IMPACT FEE - No items this month
7.COMMITTEE MINUTES - CORRESPONDENCE
3.7.1

ACCEPT draft minutes from Transportation Agency Committees:

  • Executive Committee - March 1, 2017
  • Bicycle and Pedestrian Facilities Advisory Committee - March 1, 2017 (online at www.tamcmonterey.org)
  • Rail Policy Committee - March 6, 2017
  • Technical Advisory Committee - March 2, 2017 (online at www.tamcmonterey.org)
- Rodriguez
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3.7.2RECEIVE selected correspondence sent and received by the Transportation Agency for March 2017.
- Rodriguez
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END OF CONSENT AGENDA

ANNOUNCEMENTS
Next Transportation Agency for Monterey County meeting will be on
Wednesday, April 26, 2017 
Agricultural Center Conference Room
1428 Abbott Street
Salinas, California
9:00 A.M.

Documents relating to an item on the open session that are distributed to the Board less than 72 hours prior to the meeting shall be available for public inspection at the Office of the Transportation Agency for Monterey County, 55-B Plaza Circle, Salinas, CA. 

 

Documents distributed to the Agency Board at the meeting by staff will be available at the meeting; documents distributed to the Board by members of the public shall be made available after the meeting.

 

The Transportation Agency web site contains information from the Transportation Agency Resource Guide, including Transportation Agency Board members, Transportation Agency committee members, grant programs, etc.  Visit us at:  http://www.tamcmonterey.org.

 

Transportation Agency for Monterey County

55-B Plaza Circle, Salinas, CA 93901-2902

Monday thru Friday 8:00 a.m. - 5:00 p.m.

TEL: 831-775-0903

FAX: 831-775-0897

If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC, Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish Language interpreters and printed materials, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting, and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.