AUTHORIZE the Executive Director to execute an agreement between the Transportation Agency and Pacific Standard Press to print, prepare and deliver the Agency's  2017-2018 Annual Report to the US Postal Service in an amount not to exceed $35,500.

The Annual Report is a public outreach tool that the Transportation Agency produces each year to highlight its accomplishments and goals for the following year. The report is distributed to Monterey County residents and posted on the Transportation Agency’s website.  This year’s annual report will include the Measure X annual report prepared by the Oversight Committee.

The Agency has included $70,000 in the FY18/19 budget to design, print, translate and distribute the 2017-2018 Annual Report.

The objective of the 2017-2018 Transportation Agency Annual Report is to increase awareness of the Transportation Agency’s presence in Monterey County and build upon the Agency’s reputation of trust and fiscal responsibility.

The primary focus of this year's report will be the Transportation Agency's accomplishments in fiscal year 2017-2018. The emphasis will be projects and programs funded by Measure X and it will include the independent audit report conducted by the Measure X Citizens Oversight Committee. The annual report will also provide a look forward on next year's transportation programs/projects. 

Staff solicited bids from three vendors to print, prepare and deliver the 2017-2018 Annual Report to the United States Postal Services for mailing. Each was asked to submit a quote to print 156,000 copies for the annual report using 80# recycled velvet book paper stock. The vendors who submitted bids are PrintWorks Solutions, located in Salinas, Southwest Offset Printing, located in San Jose and Pacific Standard Press located in Sacramento. 

The following vendors responded as specified in the bid request:   

• PrintWorks Solutions - $45,656
• Pacific Standard Press- $35,368

The third vendor, Southwest Offset Printing, submitted the lowest bid at $24,886. However, their response did not meet the specifications of the bid request. They provided a quote to print 155,000 copies on a different stock of paper. Additionally, the service they provided during the bidding process was slower and less detail-oriented than the others. For these reasons, their quote is deemed to be non-responsive. 

Based upon the bids provided, staff is seeking authorization for the Transportation Agency's Executive Director to execute an agreement with Pacific Standard Press to print, prepare and deliver the 2017-2018 Annual Report to the US Postal Service in an amount not to exceed $35,500.