Salinas Rail Project - HDR Engineering Contract Amendment #6:

1. APPROVE and AUTHORIZE the Executive Director to execute contract amendment #6 with HDR Engineering Inc., subject to approval by Agency Counsel, in an amount not to exceed $297,151, to complete the design work for Package 1 at the Salinas train station, and to extend the contract deadline by eighteen months from June 30, 2019 to December 31, 2020;
2. AUTHORIZE the use of state funds budgeted to this project;
3. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount; and
4. APPROVE sole source finding.

The Salinas Rail Extension Kick Start Project is in the final design phase. HDR Engineering, Inc. was originally hired for this work in June 2014 after a formal Request for Proposals process. The contract now needs to be amended for a sixth and final time, to incorporate additional required work not anticipated, including an extensive utility relocation effort for Package 1 (Lincoln Avenue extension). This amendment removes the final design for Packages 2 (Salinas Layover Facility) and 3 (Gilroy station access and Coast Mainline track work) due to uncertainties related to Union Pacific; these Packages will be a part of a future Request for Proposals to bring them from the current 75% design status to final design and construction readiness. Staff recommends a sole source finding for this proposed amendment #6 based on the related nature of the tasks and efficiencies involved.

The budget for the current contract has a not-to-exceed amount of $2,511,997, funded through Traffic Congestion Relief Program (TCRP) funds allocated to the design phase of this project. This amendment adds $297,151 to the contract for a new total contract amount of $2,809,148. There is sufficient funding available for this additional amount.

For the original contract, TAMC commissioned an independent cost estimate from URS, Inc. URS estimated the final design work would cost $2.5-3 million. This contract amendment is still within the amount of the original independent cost estimate.

The Salinas Rail Extension Kick Start Project Package 1 is currently at 100% design and going into construction. Package 1 includes circulation improvements along West Market Street/ State Route 183 and via an extension of Lincoln Avenue, which currently terminates at West Market Street from the south. The proposed improvements include changing the intersection at Lincoln Avenue to a 4-way intersection with the associated changes to the signals, bike lanes and crosswalks, as well as some lane configuration changes. Package 1 also includes two parking lots with landscaping and stormwater improvements, and adding bicycle parking near the train station. 

The current contract with HDR Engineering, Inc., includes utility coordination, design support during construction, and as-built designs after construction. The original contract contemplated the utility coordination task taking less time and effort than have been expended to date already, and now the team recognizes that even more utility coordination work will need to take place in the time prior to and during construction. The original Package 1 final design was presented to TAMC in May 2018 after two years of extensive outreach on the 75% designs. After receipt of the 100% plans, the City of Salinas and other entities provided yet more comments, leading to another year of design revisions beyond what had been anticipated.

TAMC staff believes it is most appropriate to do a contract amendment with HDR Engineering, Inc. to add this work to the contract for final design, and recommends a sole source finding. The total contract amount is still within the original contract independent cost estimate, albeit it the contract as amended will now exclude future design work on Packages 2 and 3. Staff and consultant will strive to be as efficient as possible to reduce the final cost to the Agency, and will seek funding contributions from others if they ask for further changes.

Attached are the contract amendment #6, revised scope of work, and additional budget. Web Attachment 1 is a memo from HDR explaining the changes to the scope of work and budget and detailing the challenges faced in accomplishing the original contract scope of work. Web Attachment 2 is a sole source finding.

• HDR Memo - Contract Challenges
• Sole Source Finding