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TRANSPORTATION AGENCY FOR MONTEREY COUNTY Memorandum | |
| | | | | | | | | To: | Board of Directors | | From: | Theresa Wright, Community Outreach Coordinator | | Meeting Date: | May 22, 2019 | | Subject: | Digital Recording and Broadcasting of Board Meetings |
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| | | | | | | | | RECOMMENDED ACTION: | Digital Recording and Broadcasting of Board Meetings:
- AUTHORIZE the Executive Director to execute a contract with Access Monterey Peninsula to provide digital recording, production, broadcasting and live stream services of the Transportation Agency Board meetings for a three-
year period effective July 1, 2019 and ending on June 30, 2022;
- AUTHORIZE the Executive Director to make administrative changes to the contract if such changes does not increase the Agency's net cost, subject to approval by Agency counsel;
- AUTHORIZE the use of $50,400 from administration funds budgeted to this purpose; and,
- APPROVE sole source finding.
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| | | | | | | | | SUMMARY: | | The current contract agreement for digital recording, production, broadcasting and live stream services for the Transportation Agency Board meetings with Access Monterey Peninsula expires on June 30, 2019. This authorization seeks to enter into a new contract with Access Monterey Peninsula to provide these services from July 1, 2019 to June 30, 2022. |
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| | | | | | | | | FINANCIAL IMPACT: | | The total cost to provide digital video production services, broadcasting and live streaming of the Agency's Board meeting is $50,400 for three years. This cost is included in the Agency's adopted budget. |
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| | | | | | | | | DISCUSSION: | On May 15, 2016, the Board authorized the Executive Director to execute a contract with Access Monterey Peninsula to provide video recording, production, broadcasting and live streaming of the Transportation Agency's Board meetings; and approved their sole source procurement finding.
The sole source determination was made based upon research, the lack of qualified responses to the previous Request for Proposals and the loss of broadcasting services through Monterey County Superintendent of Schools on the Monterey County government-programming channel, Comcast Cable channel 28 and Charter Channel 26. At that time, the sole source determination met the criteria to approve a sole source finding based on economy and efficiency, and the appropriate documentation was made to the contract file. Current research confirms that Access Monterey Peninsula continues to be the sole source available to provide all of the required tasks of digital recording, production, broadcasting, live streaming, digital copies, and on-demand web links of the Transportation Agency's Board meetings.
This report seeks the authorization for the Executive Director to execute a contract with Access Monterey Peninsula in an amount not-to-exceed Fifty Thousand and Four Hundred Dollars ($50,400) to provide digital recording, production, broadcasting, live streaming, digital copies, and on-demand web links of the Transportation Agency's Board meetings for a three- year period effective July 1, 2019 and ending on June 30, 2022.
Attached to the staff report is the contract for services, scope of work, schedule and budget. |
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