Coversheet


Agenda Item 4.


TRANSPORTATION AGENCY FOR MONTEREY COUNTY *Memorandum*

To:	Measure X Citizens Oversight Committee
From:	Theresa Wright, Community Outreach Coordinator
Meeting Date:	October 15, 2019
Subject:	Election of Audit Sub-Committee Chair

RECOMMENDED ACTION:
RECEIVE a call for nominations and ELECT an Audit Sub-Committee Chair for the Measure X Citizens Oversight Committee, for the term beginning January 2020.

SUMMARY:
The Transportation Agency Board of Directors approved the proposed changes in the Measure X Citizens Oversight Committee Bylaws which included the creation of a new Audit Sub-Committee. This report calls for nominations and the election of a Chair for the Audit Sub-Committee of the Citizens Oversight Committee.

FINANCIAL IMPACT:
There are no direct financial impacts, to this action, but the Audits Sub-committee is responsible for assuring that Measure X funding receipients are expending monies in a manner that is consistent with the voter-approved Safety and Investment Plan.

DISCUSSION:

In accordance with the Policies & Project Descriptions for the Transportation Safety & Investment Plan, a Citizens Oversight Committee representing a diverse range of community interest was formed within 6 months of voter approval of Measure X. Members of the committee were appointed to serve by the Transportation Agency's Board of Directors on March 22, 2017.

The committee was formed in order to facilitate the Transportation Agency's Transportation Safety and Investment Plan and Retail Transaction and Use Tax Ordinance 2016-01. The Ordinance, known as Measure X is anticipated to raise $20 million annually for an anticipated $600 million over 30 years. The Oversight Committee's purpose is to be an additional layer of transparency so that the public is assured that the Transportation Agency, the County of Monterey and the participating cities are operating consistent with the terms of the Ordinance.

Their duties as defined in the Policies & Project Descriptions for the Transportation Safety & Investment Plan are as follows:

Conduct independent audits to assure that funds are being expended in accordance with requirements of the Transportation Safety & Investment Plan;
Review and make recommendations on any proposed changes to the plan, prior to the Transportation Agency Board consideration;
Prepare annual reports regarding the administration of the program, to be presented to the Transportation Agency Board of Directors and available for public review.

On April 26, 2017, the Transportation Agency Board of Directors approved the Measure X Citizens Oversight Committee Bylaws which governs the committee. After consulting with the current officers in April of 2019, staff drafted bylaws modifications to change the term of office for the committee's Chair and Vice Chair from one year to two years; and proposed creating a new Sub-Committee Audit Chair for the oversight Committee. Other changes were proposed to clarify the language in the attendance, voting,communication and conflicts of interest sections of the bylaws.

The Measure X Citizens Oversight Committee voted unanimously at their meeting on July 16, 2019, to support the changes and recommended recommended that revisions be submitted to the Transportation Agency's Board of Directors for approval. On August 21, 2019, the Transportation Agency's Board of Directors approved the recommended revisions for the Measure X Citizens Oversight Committee Bylaws.

As a result, this staff reports calls for the nominations and the election of a new Sub-Committee Audit Chair for the Measure X Citizens Oversight Committee. The term of the new Sub-Committee Audit Chair begins in January 2020.