Salinas Safe Routes to School Plan Partner Contracts

1. AUTHORIZE the Executive Director to execute the following Agreements related to the Salinas Safe Routes to School Plan, with the following entities:
   • City of Salinas for an amount not to exceed $72,116;
   • Monterey County Health Department for an amount not to exceed $180,000; and,
   • Ecology Action for an amount not to exceed $690,000;
2. AUTHORIZE the use of Salinas Safe Routes to School grant funding, and Measure X Safe Routes to School Program funds as approved in the FY19/20 budget; and
3. AUTHORIZE the Executive Director to make administrative changes to the agreements if such changes do not decrease services to be performed or increase the Agency's net cost, subject to approval by Agency Counsel.

The Salinas Safe Routes to School Plan will include recommendations for all public K-12 schools in the city of Salinas and is funded through a Caltrans Sustainable Transportation Planning Grant ($954,502) and Measure X Safe Routes to School funds ($168,978).

The Salinas Safe Routes to School Plan is funded through a $954,502 Caltrans Sustainable Transportation Planning Grant and $168,978 of Measure X Safe Routes to School Program funds.  TAMC will be reimbursed an amount not to exceed $84,114; the City of Salinas will be reimbursed an amount not to exceed $72,116; the Monterey County Health Department will be reimbursed in an amount not to exceed $180,000; and Ecology Action will be reimbursed in an amount not to exceed $690,000 for the various actions taken.  

The Monterey County Health Department, Ecology Action and TAMC partnered with the City of Salinas to develop  a Caltrans Sustainable Transportation Planning Grant application for the Salinas Safe Routes to School Plan ("Salinas SRTS Plan").  All partners were written into the scope of work and budget of the grant and are all eligible sub-applicants according to the adopted Caltrans Sustainable Transportation Planning Grant Guidelines.  Therefore, a competitive bidding process was not required. The grant was awarded in May 2019. TAMC expects to receive Caltrans' authorization to proceed with work on the grant in September.

The nearly three-year planning process described in the Salinas SRTS Plan will identify barriers to safe access to all K-12 public schools in Salinas and recommend infrastructure and non-infrastructure improvements. The attached Agreements clarify the roles and responsibilities of each agency as well as reimbursement amounts for activities taken to deliver the Plan.

The Transportation Agency is the Lead Agency, responsible for administering the grant, requesting reimbursement from Caltrans, developing an online project page and forum for public input, participating in outreach and overseeing project delivery in compliance with state, federal and local requirements.  The Agency will receive $84,114 as compensation for these staff activities.

Ecology Action will be the Implementing Agency responsible for managing the planning process, facilitating partner meetings and community engagement, collecting and analyzing data, developing draft and final planning documents and submitting invoices to the Transportation Agency.

The Monterey County Health Department will be a Partnering Agency responsible for assisting the Implementing Agency in community engagement especially with Spanish-speakers and health-disadvantaged populations.

The City of Salinas will be another Partnering Agency responsible for participating in community engagement activities, evaluating Plan recommendations and reviewing and facilitating adoption of the Plan.

The project is expected to kick-off in October 2019 and conclude in April 2022.

Plan Scope Of Work

City of Salinas Agreement

Monterey County Health Department Agreement

Ecology Action Agreement