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TRANSPORTATION AGENCY FOR MONTEREY COUNTY Memorandum | |
| | | | | | | | | To: | Measure X Citizens Oversight Committee | | From: | Stefania Castillo, Transportation Planner | | Meeting Date: | October 15, 2019 | | Subject: | Measure X Senior & Disabled Transportation Program Guidelines |
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| | | | | | | | | RECOMMENDED ACTION: | Measure X Senior & Disabled Transportation Program
- RECEIVE presentation on the Measure X Senior & Disabled Transportation Program Guidelines; and
- PROVIDE input on the Program Guidelines; and
- RECOMMEND to the TAMC Board of Directors to approve Program Guidelines.
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| | | | | | | | | SUMMARY: | | The Measure X Senior and Disabled Transportation Program Guidelines were updated based on input from the ad-hoc committee formed at the July 2019 Measure X Citizens Oversight Committee meeting. The program guidelines will be used for the second round of grant awards covering fiscal years 2020/21 to 2022/23. The primary change is an on-site field visit with the most competitive applicants. The on-site visit will be conducted by the grant review committee and TAMC staff after proposals are scored and before submitting funding recommendations to the Oversight Committee and the TAMC Board of Directors. |
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| | | | | | | | | FINANCIAL IMPACT: | | Measure X allocates $15 million over 30 years to this program, which is approximately $500,000 per year. On January 2018, the TAMC Board of Directors voted to use $1.5 million of Measure X funds for the program's first 3-year grant cycle covering fiscal years 2017/18, 2018/19, and 2019/20. |
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| | | | | | | | | DISCUSSION: | Transportation Agency staff updated the Measure X Senior and Disabled Transportation Program Guidelines in preparation for the second round of grant awards covering fiscal years 2020/21, 2021/22, and 2022/23 (July 2020 to June 2023).
The following program guideline updates were discussed with the ad-hoc committee:
- Clarify the Measure X program purpose and goals as spelled out in the Policies and Project Descriptions for the Transportation Safety & Investment Plan.
- Avoid duplication of other senior and disabled transportation services, specifically services provided by Monterey-Salinas Transit.
- Clarify eligible activities and reimbursement requirements.
- Include an on-site field visit after proposals are scored as an opportunity for the grant review committee to review proposal with the applicant and clarify any items and/or request additional information before submitting funding recommendations.
- Clarify how the effectiveness of the proposed projects will be measured (i.e. number of trips and average cost per trip, number of non-trip mobility services provided and average cost per non-trip mobility service provided).
- Clarify the scoring criteria and avoid repetitive application questions.
- Update the project budget template to streamline quarterly reporting of expenses to date and remaining funds.
- Provide a quarterly reimbursement submittal timeline.
Transportation Agency staff recommends the Oversight Committee recommend approval of the program guidelines to the TAMC Board of Directors for their October 23, 2019 meeting. This timeline will ensure that the grant agreements are signed before the start of Fiscal Year 2020/21 and will avoid the 3-month delay applicants experienced during the first grant cycle.
If the Oversight Committee recommends approval of the program guidelines at this meeting, the program implementation timeline would be as noted below:
- Oct. 23, 2019.............Call for projects opens.
- Dec. 2, 2019..............Cycle 2 applications due.
- Dec. 3-13, 2019.........TAMC staff screens proposals.
- Dec. 16-20, 2019.......Grant review committee meets to score proposals.
- Jan. 7-18, 2020..........Grant review committee and TAMC staff conduct on-site visits.
- Jan. 18, 2019.............Grant review committee submits funding recommendations to Oversight Committee.
- Feb. 27, 2020............TAMC Board of Directors adopt Program of Projects for fiscal years 2020/21, 2021/22, and 2022/23.
- Mar. 27, 2020..............TAMC Board of Directors approve grant agreements with organizations selected for grant awards.
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