Regional Traffic Counts Program Agreement:

1. APPROVE and AUTHORIZE the Executive Director to execute a contract with Innovative Data Acquisitions in an amount not-to-exceed $91,056 to conduct traffic counts in locations throughout Monterey County for the period ending in December 31, 2022;
2. APPROVE the use of $91,056 for the term of the agreement in funds budgeted for this purpose; and
3. AUTHORIZE the Executive Director to make administrative changes to the contract if such changes do not increase the Agency's net cost, pending approval by Agency counsel; and
4. AUTHORIZE the Executive Director to enter into a reimbursement agreement with TAMC member jurisdictions as requested by those jurisdictions, for the cost of additional counts requested. 

The Transportation Agency's current contract for traffic counts expired on December 31, 2019. On October 23, 2019 the Agency's Board of Directors authorized staff to release a Request for Proposals for the Regional Traffic Counts program, for a not-to-exceed amount of $109,000. 

On October 24, 2019, staff sent the solicitation to relevant firms listed in the Agency's consultant database. The Agency received three proposals, two responsive and one unresponsive, by the due date and time of December 5, 2019. A review committee was formed to review the two proposals from the following firms:

1. Innovative Data Acquisitions

2. Quality Traffic Data

The review committee found Innovative Data Acquisitions's proposal to be the strongest, exhibiting the experience, expertise, and availability to complete the scope of work. While Quality Traffic Data provided a lower cost per unit, Innovative Data Acquisitions's proposal is under the independent cost estimate prepared by staff and provides value by focusing on a "best practice" approach to collecting and processing counts for all modes. Staff also checked references and found that Innovative Data Acquisitions provides good work and are responsive to the needs of their clients. 

The proposed agreement for services with Innovative Data Acquisitions would be for a three-year period, terminating on December 31, 2022. The attached scope of work covers traffic counts for 168 locations to be conducted in March or April and in August or September. Optional tasks in the proposed scope cover additional count types, such as bike and pedestrian counts and bluetooth vehicle counts. Another optional task included in this scope of work allows TAMC member agencies to request counts of varying types and reimburse TAMC for the requested counts. The proposed action would also permit the Executive Director to amend the agreement as necessary to account for any adjustment's to the "not-to-exceed" amount of the agreement made necessary by such reimbursements.