Hinderliter, de Llamas and Associates (HdL) - Measure X Sales Tax Forecasting and Auditing Contract Amendment #1:

1. APPROVE and AUTHORIZE the Executive Director to execute contract amendment #1 with Hinderliter, de Llamas and Associates (HdL) for the Agency's Measure X sales tax forecasting and auditing service to extend the term for an additional three years and increase the budget  by $27,000 for a new total contract budget of $54,000;
2. AUTHORIZE the use of funds from the approved budget for this project;
3. FIND that this amendment is justified as a sole source due to the efficiencies that support award to the existing consultant as a logical follow-on to work already in progress under a competitively awarded contract; and
4. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.

At the March 28, 2018 meeting and after a competitive solicitation process, the Transportation Agency Board of Directors approved a three-year contract with Hinderliter, de Llamas and Associates (HdL) to provide Measure X sales tax forecasting and auditing. With this agreement for services, HdL provides quarterly updates to the Agency on expected Measure X revenues, trends that could affect revenue generation, and sales tax auditing and collection services for tax receipts that are miscalculated or misallocated by the California Department of Tax and Fee Administration. 

With the expiration of the agreement set for June 30, 2021, Transportation Agency staff is seeking to extend the agreement for another three years to continue with the existing set of services.  Hinderliter, de Llamas and Associates has so far fulfilled the scope of work and met the terms of the agreement.  The proposed contract amendment #1 with HdL updates the term of the agreement to June 30, 2024 and increases the budget by $27,000 to complete this work as a logical follow-on to work already in progress under a competitively bid contract.  The proposed additional budget is at the same rate as the current contract of $9,000 per year to provide funding for the additional three years.  At the expiration of this proposed amendment, Agency staff is expecting to release a new competitive solicitation.