Coversheet


Agenda Item 6.


TRANSPORTATION AGENCY FOR MONTEREY COUNTY *Memorandum*

To:	eXcellent Transportation Oversight Committee
From:	Theresa Wright, Community Outreach Coordinator
Meeting Date:	October 19, 2021
Subject:	Election of Audit Sub-Committee

RECOMMENDED ACTION:
CALL for nominations and ELECT members to serve on the Measure Audit Sub-committee.

SUMMARY:

The Measure X Citizens Oversight Committee is responsible for conducting an independent audit to assure that Measure X funds were expended in accordance with requirements of the Transportation Safety & Investment Plan and to prepare an annual audit report. This report seeks the nomination and election of Oversight Committee members to serve on the audit sub-committee with the Committee's Chair and Vice Chair to conduct the independent audit for fiscal year 2020/2021 and to prepare the annual audit report.

FINANCIAL IMPACT:
None.

DISCUSSION:

In accordance with the Policies & Project Descriptions for the Transportation Safety & Investment Plan, a Citizens Oversight Committee representing a diverse range of community interests was formed within six months of voter approval of Measure X in November 2016. Members of the committee were appointed to serve by the Transportation Agency's Board of Directors on March 22, 2017 and the following month the Board approved the Measure X Citizens Oversight Committee Bylaws which govern the committee. The Committee meets about four times per year to receive project and program updates and review the audit of the agencies receiving Measure X funds.

The Measure X Citizens Oversight Committee was formed in order to facilitate the Transportation Agency's Transportation Safety and Investment Plan and Retail Transaction and Use Tax Ordinance 2016-01. The Oversight Committee's purpose is to be an additional layer of accountability so that the public is assured that the Transportation Agency, the County of Monterey and the participating cities are operating consistent with the terms of the Ordinance.

The Committee's duties as defined in the Policies & Project Descriptions for the Transportation Safety & Investment Plan are as follows:

Conduct independent audits to assure that funds are being expended in accordance with requirements of the Transportation Safety & Investment Plan;
Review and make recommendations on any proposed changes to the plan, prior to the Transportation Agency Board consideration;
Prepare annual reports regarding the administration of the program, to be presented to the Transportation Agency Board of Directors and available for public review.

In accordance with the duties defined in the Policies & Projects Descriptions for the Transportation Safety & Investment Plan, this staff report seeks the nomination and election of Measure X Citizens Oversight Committee members to serve on the audit sub-committee with the Committee's Chair and Vice Chair to conduct the independent audit and prepare the annual Measure X Citizen Oversight Annual Report.