Measure X Regional Pavement Management Program

1. RECEIVE information on an optional coordinated joint procurement to conduct pavement condition assessments for the Measure X Pavement Management Program; and
2. REQUEST each jurisdiction confirm interest, or not, in participating in a joint procurement to conduct pavement condition assessments.

Ordinance No. 2016-01 for the Transportation Safety and Investment Plan (Measure X) outlines the requirements for the use of local road maintenance, pothole repair and safety funds.  It includes a requirement for each jurisdiction to have a pavement management program.  "Each city and the County of Monterey shall develop, or participate in the development of by TAMC, a pavement management program.  They shall submit regular reports on the conditions of their streets, to ensure timely repairs and keep the public informed.  Development of the pavement management program by TAMC is eligible to be funded out of this program prior to distribution of funds to the cities and the County."  The Measure X funding agreement includes requirements that jurisdictions must complete the following pavement management program tasks:

• Review and update the pavement information for all roads every two years.
• Re-inspect pavement conditions of arterials and collector streets every three years.
• Re-Inspect pavement conditions of residential streets and local/rural roads every six years, unless otherwise approved by TAMC.

In 2017, the Transportation Agency provided an option for jurisdictions to participate in a coordinated joint procurement of Pavement Management Program Consultant Services.   For participating jurisdictions, these services included pavement condition surveys of all paved streets and roads, updated maintenance and rehabilitation strategies, budget analysis and funding scenarios, and final reports. 

To assist jurisdictions in meeting their ongoing Pavement Management Program requirements, the Transportation Agency staff is again prepared to move forward with the preparation and release of a Request for Proposals for consultant services to provide pavement management program services based on the interest of member agencies.  Based on the initial level of interest, the Transportation Agency staff is moving forward with the joint procurement.  The following list indicates each agency's initial level of interest in participating in a coordinated program:

Agency staff is requesting that each jurisdiction confirm their interest, or not, in participating in the joint procurement for pavement management program services.  The anticipated schedule for the Request for Proposals is as follows:

Staff plans on determining each agency's share of the costs in a similar manner as was done with the 2017 contract with NCE for Pavement Management Program Consultant Services in which eight agencies participated. Below is the cost breakdown by task and agency that was used for that work, which included additional tasks to the pavement condition assessment that may not be necessary for this update. The costs for performing pavement condition assessments (shown as Task B) is anticipated to be less that those for the 2017 NCE contract shown below since only the arterials and collectors need to be assessed with this update.