Item Coversheet

Agenda Item 6.

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TRANSPORTATION AGENCY FOR MONTEREY COUNTY
Memorandum
To: 

Executive Committee

From:

Debra L. Hale, Executive Director

Meeting Date:

May 3, 2017

Subject:

Board Member Placement of Items on TAMC Agenda

RECOMMENDED ACTION:

DISCUSS and CONSIDER potential changes to the TAMC bylaws regarding placement of agenda items on the Board of Directors' meeting by Board members. 

SUMMARY:
Current Transportation Agency bylaws allow for placement of items on the Board of Directors' agenda upon request by a Board member, provided that the request occurs in writing by the Agency deadline, which is noon, Thursday, nine working days before the regular meeting.  Members of the Executive Committee have asked to review and consider changes to this provision.  
FINANCIAL IMPACT:

There is no direct impact to the Agency budget related to this item; however, the ability to take quick action on an item of interest to the Agency could have a financial impact if the process for placing an item on the agenda is overly restrictive.  

DISCUSSION:

By tradition, the TAMC Executive Committee reviews and comments on the draft regular agenda at the meeting immediately prior to the Board meeting. As late-breaking issues arise, staff frequently adds non-controversial items to the agenda between the Executive Committee review and the finalization the agenda packet.  However, only rarely is a request made by a member of the Board of Directors after Executive Committee consideration.  

 

The TAMC bylaws, in Section 10: Meetings, specify the following process for Board members to place items on the Agency's regular meeting agenda: 10.5  The AGENCY Agenda will be prepared by the AGENCY staff and will close at noon Thursday nine (9) working days before the regular meeting. Any member may request in writing an item to appear on the agenda. The request shall be made by the agenda deadline and any supporting papers must be furnished by that time or be readily available.  A copy of the full agency bylaws is available as a web attachment. 

 

After the inclusion a controversial item on the April TAMC Board agenda per Board member request, several Board members requested a discussion regarding the ability of another Board member to place an item on the Agency's agenda after review by the Executive Committee.  Staff requests Executive Committee direction on this issue.

WEB ATTACHMENTS:

http://www.tamcmonterey.org/wp-content/uploads/2015/09/TAMC-Bylaws.pdf