Item Coversheet

Agenda Item 3.4.2

TAMC Logo     
TRANSPORTATION AGENCY FOR MONTEREY COUNTY
Memorandum
To: 

Board of Directors

From:

Michael Zeller, Director of Programming & Project Delivery

Meeting Date:

August 23, 2017

Subject:

Seaside Regional Surface Transportation Program Time Extension


RECOMMENDED ACTION:
APPROVE a time extension on the use of competitive Regional Surface Transportation Program funds for the City of Seaside's West Broadway Urban Village project until June 30, 2019.
SUMMARY:
The City of Seaside received $3,798,750 of Regional Surface Transportation Program funds in the 2014 Competitive Grants cycle, with a fund expiration date of August 27, 2017.  The project is currently in construction and the City is seeking an extension on the use of the funds.
FINANCIAL IMPACT:
The Transportation Agency awarded the City of Seaside $4,050,000 of combined Transportation Development Act 2% and Regional Surface Transportation Program funds for the West Broadway Urban Village project in the 2014 Competitive Grants.  To date, the City has expended $319,394 of these funds.
DISCUSSION:

The City of Seaside's West Broadway Urban Village project was ranked as the highest scoring project in the 2014 Competitive Grants program and received $4,050,000 in grant funding from a combination of Transportation Development Act 2% and Regional Surface Transportation Program funds.  The project will implement a road diet on Broadway Avenue to provide more bicycle and pedestrian facilities, with links to planned transit service.  The funding provided by the Transportation Agency's grant program was contingent upon the City securing additional sources of funding to fully fund and construct the project.

 

Once full funding for the project was secured, the City of Seaside awarded the construction contract to Monterey Peninsula Engineering (MPE) on March 2, 2017.  The City issued the notice to proceed to Monterey Peninsula Engineering on April 24, 2017. The contract provides for 220 working days for completion of the project in March 2018.  In addition, MNS Engineers was retained to perform construction management services for the City overseeing the contractor’s daily operations and management of the project.

To date, Monterey Peninsula Engineering has installed the stormwater infiltration chambers and conducted demolition operations as of the beginning of August on the south side of West Broadway from east of Hillsdale Street westward to Alhambra Street.  The work has included saw cuts and removal of most of the concrete curb and gutter, and a portion of the sidewalk;  and excavation and removal of 16,000 square feet of asphalt roadway and the dirt below. Monterey Peninsula Engineering is currently installing conduit, irrigation lines, catch basins and storm drain piping.

 

The 2014 Regional Surface Transportation Program Guidelines and Polices approved by the Transportation Agency Board on February 26, 2014 included a "timely use of funds" provision, whereby local agencies would receive three years to complete grant awarded projects.  The purpose of the provision is to encourage the expedient expenditure of grant funds to deliver projects, but also includes an exemption for projects that are progressing towards implementation.  With the West Broadway project in construction and progressing towards completion, Agency staff recommends a time extension on the grant funds for the project to June 30, 2019.

ATTACHMENTS:
Description
Letter from the City of Seaside Requesting the Fund Extension
Master Funding Agreement Exhibit A - Seaside