NovusAGENDA

TAMC

Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways - Email: info@tamcmonterey.org

AGENDA

TRANSPORTATION AGENCY FOR MONTEREY COUNTY

SERVICE AUTHORITY FOR FREEWAYS EMERGENCIES

AND

MONTEREY COUNTY REGIONAL DEVELOPMENT IMPACT FEE

JOINT POWERS AGENCY

Wednesday, February 28, 2018

Agricultural Center Conference Room

1428 Abbott Street

Salinas, California

**9:00 AM**

FOR WIRELESS INTERNET,
CONNECT TO: ABBOTT CONF-GUEST

PASSWORD: 1428AGGUEST


	(Agendas are on display and are posted 72 hours prior to the scheduled meeting at the Transportation Agency office and at these public libraries: Carmel, Monterey, Salinas Steinbeck Branch, Seaside, Prunedale, King City, Hartnell College, Monterey Peninsula College, and Cal State University Monterey Bay. Any person who has a question concerning an item on this agenda may call the Transportation Agency office at 831-775-0903 to make inquiry concerning the nature of the item described on the agenda.) The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.


	1.	QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.


	PLEDGE OF ALLEGIANCE


	2.	PUBLIC COMMENTS


		Any person may address the Transportation Agency Board at this time. Presentations should not exceed three minutes, should be directed to an item NOT on today's agenda, and should be within the jurisdiction of the Transportation Agency Board. Though it is not required, the Transportation Agency Board appreciates your cooperation in completing a speaker request form available on the table at the entrance to the meeting room. Please give the completed form to the Transportation Agency Administrative Assistant. If you have handouts, please provide 30 copies for the entire Board before the meeting starts or email to Agency Administrative Assistant 24 hours in advance of the meeting.


	3.	CONSENT AGENDA


		Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	4.	Unmet Transit Needs Public Hearing RECEIVE presentation on the unmet transit needs process; OPEN public hearing on unmet transit needs; RECEIVE public comment; and CLOSE public hearing.
		- Murillo
		In its role as the Transportation Development Act fund administrator, the Agency annually seeks public input to identify unmet transit needs in Monterey County prior to allocating Local Transportation Funds.
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	5.	APPROVE Measure X Safe Routes to School Program.
		- Green
		The Safe Routes to School Program is a Measure X-funded initiative. The proposed Program sets a vision and identifies goals, objectives and types of projects and activities that can be funded.
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	6.	Draft Overall Work Program and Budget (FY18/19-FY20/21) AUTHORIZE the Executive Director to submit the draft fiscal year 2018/19 budget and overall work program to state funding agencies for initial review; PROVIDE direction and guidance to staff on the three-year budget for fiscal years 2018/19 through 20/21, and the overall work program for fiscal year 2018/19; and DIRECT the Executive Director to bring the final three-year budget and one-year overall work program back to the Board on May 23, 2018 for approval.
		- Goel/Muck
		The Executive Committee has reviewed the budget and overall work program and recommends approval. February approval of the draft three-year budget and one-year overall work program is required in order to meet state review deadlines. Staff will respond to Caltrans and Board comments and will bring the final documents back for approval in May, 2018. The Agency continues to control expenditures to stay within its budget, and maintains a prudent cash reserve. The annual Transportation Agency for Monterey County Overall Work Program describes the activities that the Agency will undertake during the next fiscal year, and provides the basis for the 2018/19 budget.
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RECEIVE reports from Transportation Providers:

Caltrans Director's Report and Project Update - Gubbins
Monterey Peninsula Airport - Sabo
Monterey-Salinas Transit - Sedoryk
Monterey Bay Air Resources District - Stedman


	8.	Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.


	9.	Executive Director's Report.


	10.	Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.


	11.	ADJOURN


	BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	1.	ADMINISTRATION and BUDGET


	3.	1.1	APPROVE minutes of the Transportation Agency for Monterey County (TAMC) The Service Authority for Freeways and Expressways, and the Monterey County Regional Development Impact Fee Joint Powers Agency for January 24, 2018.
			- Rodriguez

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	3.	1.2	ACCEPT the list of checks written for the month of January 2018 and credit card statements for the month of December 2017.
			- Delfino
			The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.
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	3.	1.3	RECEIVE report on conferences or trainings attended by agency staff.
			- Muck
			Agency staff occasionally attends conferences or trainings at Agency expense that are pertinent to their roles in pursuing the Agency’s mission. These events allow the staff to stay current and participate in the development of transportation practices and policies related to their roles.
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	3.	1.4	APPROVE proposed amendments to the Agency Bylaws as announced at the January Board meeting.
			- Hale
			The Transportation Agency is proposing to update its Bylaws. Section 13.1 and 13.2 of the Bylaws provides that notice of proposed amendments be announced at the Agency meeting prior to the meeting at which the amendments will be voted upon. The amendments presented at today's meeting were announced in January and will require approval by not less than two-thirds (2/3rds) of the voting members present at the meeting. All changes to Bylaws are the same as announced in January.
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	3.	1.5	ACCEPT State of California Transportation Development Act and Transportation Safety & Investment Plan Account (Measure X) Compliance and Audit Reports for fiscal year ending June 30, 2017.
			- Goel
			For all of the audits completed for the year ending June 30, 2017, the auditors found no instances of noncompliance that is required to be reported under Government Auditing Standards, nor did they note any matters involving the internal control over financial reporting and its operation that they consider to be material weaknesses.
.

	3.	1.6	Fiscal Auditor Selection APPROVE and AUTHORIZE the Executive Director to execute contract with Moss, Levy & Hartzheim, in an amount not to exceed $117,255 to provide auditing services for the period ending June 30, 2023; APPROVE the use of planning (overhead), Regional Development Impact Fee and Measure X funds budgeted to this purpose); and AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
			- Goel
			In October 2017, the Board authorized the release of a Request for Proposals to solicit bids from auditors to perform the next 5-year cycle of annual fiscal audits. The CPA firm of Moss, Levy & Hartzheim submitted the lowest responsive proposal.
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	3.	1.7	APPROVE Resolution 2018-04 providing authority for the Executive Director to execute amendment No. 2 to the fiscal year 2017/18 Overall Work Program and Budget to develop a Seaside and Marina Safe Walking and Biking to School Plan.
			- Muck
			This amendment will allow state Sustainable Transportation Planning grant funding to be utilized in the current fiscal year for Safe Route to School activities.
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	2.	BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES


	3.	2.1	ADOPT Resolution 2018-03 apportioning $16,500,000 in Fiscal Year 2017-18 Local Transportation Funds to Monterey-Salinas Transit and TAMC, as specified.
			- Murillo
			The Transportation Agency is responsible for administering Local Transportation funds in Monterey County pursuant to the California Transportation Development Act. The Local Transportation Fund is a designated source of funding for planning, bicycle and pedestrian projects and public transit. The Agency apportions funds each February.
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	3.	2.2	APPROVE the release of a request for proposals for environmental review and project development for the Fort Ord Regional Trail and Greenway project.
			- Murillo
			The proposed scope of work includes environmental review, engineering surveys and design, and an infographic report of project benefits and impacts for the Fort Ord Regional Trail and Greenway project.
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	3.	2.3	Bicycle Secure Program Grant Applications APPROVE funding each 2018 Bicycle Secure Program application; APPROVE opening the program for additional applications this year; and APPROVE use of surplus funds to fund additional applications reecived this year.
			- Leonard
			On December 6, 2017, the Agency released the call for 2018 Bicycle Secure Program applications. The applications were due on February 1, 2018. The Agency received applications from the cities of Marina, Del Rey Oaks, and Monterey.
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	3.	2.4	Bicycle & Pedestrian Safety Education Request for Proposals APPROVE the release of a request for proposals for Bicycle & Pedestrian Safety Education activities; and DIRECT staff to release the request for proposals to potential consultants at a not-to exceed amount of $320,000 as approved in the adopted 2017-2018 budget.
			- Green
			The request for proposals will expand bicycle and pedestrian safety education in Monterey County in line with Measure X Safe Routes to School Program goals. All 2nd graders and 5th graders in the Salinas Valley, Seaside and Marina will receive pedestrian and bicycle safety education within the first 2 years of the contract.
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	3.	PLANNING


	3.	3.1	RECEIVE state legislative update and APPROVE positions on proposed ballot measures.
			- Watson
			The Executive Committee received a state legislative update and recommended the Board approve a "support" position on Proposition 68, the "California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018", and Proposition 69, the "California Transportation Taxes and Fees Lockbox and Appropriations Limit Exemption Amendment", on the June 2018 ballot, and an "oppose" position on the proposed repeal of Senate Bill 1 in November 2018.
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	3.	3.2	AUTHORIZE the Executive Director to execute an agreement between the Transportation Agency and Pacific Standard Press to print, prepare and deliver the Agency's 2017 Annual Report to the US Postal Service in an amount not to exceed $30,000.
			- Wright
			The Annual Report is a public outreach tool that the Agency produces each year to highlight the Agency’s accomplishments and its goals for the following year. The report is distributed to Monterey County residents and posted on the Agency’s website.
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	3.	3.3	Caltrans Planning Grant Applications AUTHORIZE staff retroactively to submit two Caltrans planning grant applications: a Sustainable Communities Transportation Planning Grant to prepare a Carmel Area Highway 1 Corridor Study and an Adaptation Planning Grant to develop a Monterey County Regional Conservation Investment Strategy; APPROVE the local grant match of $71,800 from the Agency's future Rural Planning Assistance funding and Measure X funds; and, AUTHORIZE the Executive Director to accept grant funds, if awarded.
			- Muck
			Applications for the fiscal year 2018-19 Caltrans Transportation Planning grants program were due February 23, 2018. Transportation Agency staff is seeking retroactive Board authorization to pursue grants for these two regionally important planning studies.
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	4.	PROJECT DELIVERY and PROGRAMMING


	3.	4.1	Pavement Management Program - Consulting Agreement APPROVE and AUTHORIZE the Executive Director to execute a contract with Nichols Consulting Engineers, in an amount not to exceed the amount approved by the participating local agencies and in no event to exceed $288,510, to provide consulting services to develop local agency pavement management programs, for the period ending February 28, 2019, pending review and approval of the contract by Agency Counsel and execution of reimbursement agreements by each participating local agency; APPROVE the use of Measure X funds for this project with each local agency reimbursing the Agency based on its proportionate share of Measure X revenues; and AUTHORIZE the Executive Director to take other such further actions as may be necessary to fullfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term of amount.
			- Myers
			The Transportation Agency is coordinating a joint procurement of Pavement Management Programs required by Measure X on behalf of participating local agencies. As part of the joint procurement, TAMC released a Request for Proposals for pavement management consulting services. Nine proposals were submitted. The proposal review team and staff recommend Nichols Consulting Engineers for the contract.
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	5.	RAIL PROGRAM


	3.	5.1	APPROVE contract amendment #4 with HDR Engineering, Inc., for the final design of the Salinas Rail Extension Kick Start Project, to approve a contract amendment to allow for the reallocation of funds between contract tasks, without increasing the approved not-to-exceed amount.
			- Watson
			The Salinas Rail Extension project is in the final design phase. TAMC hired HDR Engineering, Inc., in 2014, following a competitive Request for Proposals process, for the final design of the Salinas Rail Extension Kick Start project. The time and funds needed to negotiate the utility relocations and the number of changes to final designs have been greater than anticipated due to several factors. These costs can be offset by other activities that are less than anticipated.
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	3.	5.2	ADOPT the Coast Rail Coordinating Council Memorandum of Understanding.
			- Watson
			The Coast Rail Coordinating Council (CRCC) and the San Luis Obispo Council of Governments (SLOCOG) have adopted the attached Memorandum of Understanding (MOU). The Rail Policy Committee recommended the Board adopt the MOU.
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	6.	REGIONAL DEVELOPMENT IMPACT FEE - No items this month


7.		COMMITTEE MINUTES and CORRESPONDENCE


	3.	7.1	ACCEPT draft minutes from Transportation Agency Committees: Executive Committee - February 7, 2018 Rail Policy Committee - February 5, 2018 Bicycle and Pedestrian Facilities Advisory Committee - February 7, 2018 eXcellent Transportation Oversight Committee - January 16, 2018 Technical Advisory Committee - February 1, 2018
			- Rodriguez

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	3.	7.2	RECEIVE selected correspondence sent and received by the Transportation Agency for February 2018.
			- Rodriguez

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	END OF CONSENT AGENDA


	ANNOUNCEMENTS Next Transportation Agency for Monterey County meeting will be on Wednesday, March 28, 2018 Agricultural Center Conference Room 1428 Abbott Street Salinas, California 9:00 A.M.

Documents relating to an item on the open session that are distributed to the Board less than 72 hours prior to the meeting shall be available for public inspection at the Office of the Transportation Agency for Monterey County, 55-B Plaza Circle, Salinas, CA.

Documents distributed to the Agency Board at the meeting by staff will be available at the meeting; documents distributed to the Board by members of the public shall be made available after the meeting.

The Transportation Agency web site contains information from the Transportation Agency Resource Guide, including Transportation Agency Board members, Transportation Agency committee members, grant programs, etc. Visit us at: http://www.tamcmonterey.org.

Transportation Agency for Monterey County

55-B Plaza Circle, Salinas, CA 93901-2902

Monday thru Friday 8:00 a.m. - 5:00 p.m.

TEL: 831-775-0903

FAX: 831-775-0897


	If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC, Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish Language interpreters and printed materials, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting, and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.