NovusAGENDA

Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways
Monterey County Regional Development Impact Fee Joint Powers Agency
Email: info@tamcmonterey.org

BOARD OF DIRECTORS

Wednesday, April 22, 2020

**9:00 AM**

REMOTE CONFERENCING ONLY

There will be NO physical location of the meeting.

Please see all the special meeting instructions at the end of the agenda.

Join Zoom Meeting online at: https://zoom.us/j/446951513
OR
Via Zoom app: Meeting ID: 446 951 513
OR
By teleconference at: +1 669 900 6833, Code: 446 951 513


	The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.


	1.	QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.


	PLEDGE OF ALLEGIANCE


	2.	PUBLIC COMMENTS


		Any member of the public may address the Board on any item not on the agenda but within the jurisdiction of the Board. Under this item, each member of the public is allowed three minutes to address concerns. Comments in items on this agenda may be given when that agenda item is discussed. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to Maria at maria@tamcmonterey.org by 5:00 pm the Monday before the meeting, and such comments will be distributed to the Board before the meeting.


	3.	CONSENT AGENDA


		Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	4.	RECEIVE presentation on the Measure X Second Year Audit results and the Measure X Annual Report.
		- Wright/Getzelman
		One of the responsibilities of the Measure X Citizen Oversight Committee is to conduct independent audits of the revenues and expenditure of Measure X funds and to prepare & present annual reports regarding the administration of the program. The audit subcommittee of the Measure X Citizens Oversight Committee conducted the second year audit, prepared the annual report and will present their findings to the Board of Directors.
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	5.	RECEIVE presentation on Agency activities related to shelter-in-place orders to contain COVID-19 transmission and estimated impacts to Measure X revenue.
		-Muck
		Since March 16, Agency staff has been largely working remotely on Agency projects and programs. Staff has remained focused on coordinating with local and state partners to limit delays to regional infrastructure projects.
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	6.	Salinas Rail Extension Kick Start Project Final Design: RECEIVE presentation; APPROVE and AUTHORIZE the Executive Director to execute a contract with HDR Engineering, subject to approval by Agency Counsel and the Independent Office of Audits and Investigations, in an amount not to exceed $3,189,130, to provide final design services for the Salinas Rail Extension Kick Start Project, for the three-year period ending June 30, 2023; APPROVE the use of state funds budgeted to this project; and AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
		- Watson
		TAMC released a Request for Proposals for the Salinas Rail Extension Kick-Start Project Final Design for Packages 2 and 3 in December 2019. Two proposals were submitted by the deadline of January 16, 2020. Based on the proposals and interviews, the review team recommends selecting HDR Engineering for this work.
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RECEIVE reports from Transportation Providers:

Caltrans Director's Report and Project Update- Gubbins
Monterey Peninsula Airport- Sabo
Monterey-Salinas Transit- Sedoryk
Monterey Bay Air Resources District- Stedman


	8.	Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.


	9.	Executive Director's Report.


	10.	Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.

11.

PUBLIC COMMENT on the Closed Session;

CLOSED SESSION:

Pursuant to Government Code section 54956.9(d)(1), the Board will confer with legal counsel regarding existing litigation:

TAMC v. Rodney Karl Neubert and Susan Greco-Neubert, et al., Court Number 20CV000457
TAMC v. The Baillie Family Limited Partnership, et al., Court Number 20CV000455
TAMC v. Joyce M. Selby and Cheryl Latimer, et al., Court Number 20CV000456

RECONVENE in open session and report any actions taken.

- Zeller


	12.	ADJOURN


	BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	1.	ADMINISTRATION and BUDGET


	3.	1.1	APPROVE the draft minutes of the Transportation Agency for Monterey County, the Service Authority for Freeways and Expressways and the Monterey Regional Development Impact Fee Joint Powers Agency for Monterey County meeting of March 25, 2020.
			- Rodriguez

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	3.	1.2	ACCEPT the list of checks written for March 2020 and credit card statement for the month of February 2020.
			- Delfino
			The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.
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	3.	1.3	RECEIVE list of contracts awarded under $50,000.
			- Goel
			The list of contracts awarded by the Transportation Agency for Monterey County for services under $50,000 approved by the Executive Director is submitted each month in accordance with the Agency's Procurement Policies to keep the Board informed.
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	3.	1.4	Monterey Branch Line Lease Agreement APPROVE Settlement Agreement with 5GO LLC and Peter E. Blackstock for back due rent; APPROVE Lease with SFT Real Estate LLC; and AUTHORIZE the Executive Director to sign the settlement agreement and new lease.
			- Muck
			Board approval is necessary to execute leases. The settlement agreement resolves back due rent from the current lessor before the new lease starts. The new lease allows the Agency to continue to collect the market rate rent for this section of the Monterey Branch Line Property.
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	2.	BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES - No items this month


	3.	PLANNING


	3.	3.1	RECEIVE update on legislative activities and ADOPT positions on legislation.
			- Watson
			The Executive Committee reviewed the updated draft bill list and update on state and federal legislative activities on April 1, 2020 and recommended positions as indicated on the list.
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	3.	3.2	APROVE Resolution 2020-05 authorizing the Executive Director to execute an agreement with the Fort Ord Reuse Authority and the City of Marina for the Transportation Agency to receive bond proceeds for the removal of Agency-owned buildings on the former Fort Ord.
			- Zeller
			The Fort Ord Reuse Authority (FORA) is preparing to issue debt against its statutory share of property tax revenue to fund the demolition of buildings within the former Fort Ord. The proposed bond issuance offers an important opportunity for the Transportation Agency to incur significant savings in the creation of a planned transit-oriented development on the property. The City of Marina is proposed to administer the bond program upon the sunset of FORA.
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	4.	PROJECT DELIVERY and PROGRAMMING


	3.	4.1	APPROVE the 2020 Transportation Agency Master State and Federal Funding Agreement for release to local agencies, pending Counsel approval.
			- Zeller
			The Transportation Agency Master Funding Agreement memorializes conditions and requirements for local agencies to use state funds passed through by the Transportation Agency for Monterey County. Each agency receiving Regional Surface Transportation Program, Regional Development Impact Fee, and Transportation Development Act 2% funds will be required to enter into a master agreement.
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	3.	4.2	Call Box Maintenance and Improvements Request for Proposals: APPROVE the scope of work for the request for proposals for call box maintenance and improvements, subject to counsel approval; AUTHORIZE staff to publish the request for proposals and return to the Board of Directors with a recommendation for approval of a consultant, including the final scope of work; APPROVE the use of Service Authority for Freeways and Expressways funds for call box maintenance and improvements; and AUTHORIZE the Executive Director to take such further actions as may be necessary to fulfill the intent of the program, including modifications that do not significantly alter the scope of work.
			- Williamson
			The Agency's current contract for call box maintenance and improvement services expires on June 30, 2020. Staff is attempting to utilize a state contractor for this work, but that has not been confirmed. This action will allow staff to issue a separate request for proposals for the work.
.


	5.	RAIL PROGRAM


	3.	5.1	Salinas Rail Project - HDR Engineering Contract Amendment #7: APPROVE and AUTHORIZE the Executive Director to execute contract amendment #7 with HDR Engineering Inc., subject to approval by Agency Counsel, to reallocate the existing budget without exceeding the previously approved budget for design of Package 1 at the Salinas train station; AUTHORIZE the use of state funds budgeted to this project; and AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
			- Watson
			The Salinas Rail Extension Kick Start Project is in the final design phase. HDR Engineering, Inc. was originally hired for this work in June 2014 after a formal Request for Proposals process. The contract now needs to be amended to reallocate the budget to close out completed tasks and put the remaining funds into the three tasks that are continuing until the end of the contract in December 2020: project management, design support during construction, and as-built plans.
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	6.	REGIONAL DEVELOPMENT IMPACT FEE - No items this month


7.		COMMITTEE MINUTES and CORRESPONDENCE


	3.	7.1	ACCEPT draft minutes of the Transportation Agency Committees: Executive Committee - draft minutes of April 1, 2020 Rail Policy Committee - no meeting this month Bicycle and Pedestrian Facilities Advisory Committee - no meeting this month Technical Advisory Committee - no meeting this month Excellent Transportation Oversight Committee -draft minutes of February 18, 2020
			- Rodriguez

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	3.	7.2	RECEIVE correspondence to and from TAMC for the month of April 2020.
			- Rodriguez

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	END OF CONSENT AGENDA



	ANNOUNCEMENTS Next Transportation Agency for Monterey County meeting will be on Wednesday, May 27, 2020

Important Meeting Information

Remote Meetings: On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which enhances State and Local Governments ability to respond to COVID-19 Pandemic based on Guidance for Gatherings issued by the California Department of Public Health. The Executive Order specifically allows local legislative bodies to hold meetings via teleconference and to make meetings accessible electronically, in order to protect public health. The public is strongly encouraged to use the Zoom app for best reception. Prior to the meeting, participants should download the Zoom app at: https://zoom.us/download. A link to simplified instruction for the use of the Zoom app is: https://blog.zoom.us/wordpress/2018/07/03/video-communications-best-practice-guide/.

Remote Meeting Public Comment: Due to current circumstances, there may be limited opportunity to provide verbal comments during the meeting. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to maria@tamcmonterey.org by 5:00pm the Monday before the meeting. Such comments will be distributed to the Board before the meeting. Members of the public participating by Zoom are instructed to be on mute during the proceedings and to speak only when public comment is allowed, after requesting and receiving recognition from the Chair.

Agenda Packet and Documents: Any person who has a question concerning an item on this agenda may call or email the Agency office to make inquiry concerning the nature of the item described on the agenda. Complete agenda packets are on display online at the Transportation Agency for Monterey County website. Documents relating to an item on the open session that are distributed to the Committee less than 72 hours prior to the meeting shall be available for public review at the Agency website. Agency contact information is as follows:

Transportation Agency for Monterey County

www.tamcmonterey.org

Office is closed an all employees are working remotely until further notice

TEL: 831-775-0903

EMAIL: info@tamcmonterey.org

Agenda Items: The agenda will be prepared by Agency staff and will close at noon nine (9) working days before the regular meeting. Any member of the Board may request in writing an item to appear on the agenda. The request shall be made by the agenda deadline and any supporting papers must be furnished by that time or be readily available.

Alternative Agenda Format and Auxiliary Aids: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency staff at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish language interpreters, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.