NovusAGENDA

Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways
Monterey County Regional Development Impact Fee Joint Powers Agency
Email: info@tamcmonterey.org

BOARD OF DIRECTORS

Wednesday, May 27, 2020

**9:00 AM**

REMOTE CONFERENCING ONLY

There will be NO physical location of the meeting.

Please see all the special meeting instructions at the end of the agenda.

Join Zoom Meeting online at: https://zoom.us/j/446951513
OR
Via Zoom app: Meeting ID: 446 951 513
OR
By teleconference at: +1 669 900 6833, Code: 446 951 513


	The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.


	1.	QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.


	PLEDGE OF ALLEGIANCE


	2.	PUBLIC COMMENTS


		Any member of the public may address the Board on any item not on the agenda but within the jurisdiction of the Board. Under this item, each member of the public is allowed three minutes to address concerns. Comments in items on this agenda may be given when that agenda item is discussed. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to Maria at maria@tamcmonterey.org by 5:00 pm the Monday before the meeting, and such comments will be distributed to the Board before the meeting.


	3.	CONSENT AGENDA


		Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	4.	PRESENT Transportation Agency Employee of the Quarter to Mike Zeller.
		- Hale
		Mike Zeller has been selected by the employees of the Transportation Agency for Monterey County as the Employee of the Quarter for January - March 2020.
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	5.	ADOPT Proclamation for 2020 National Public Works Week.
		- Hale
		The Transportation Agency for Monterey County's proclamation of the week of May 17 through 23 as National Public Works Week joins others from around California and the United States to pay tribute to our public works professionals, engineers, managers and employees and recognize the substantial contributions they make to our community’s health, safety, and quality of life.
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	6.	RECEIVE presentation from Caltrans on the Big Sur Highway 1 Sustainable Transportation Demand Management Plan.
		- Wright/Olejnik
		The Plan provides a collaborative and comprehensive framework to address the increasing visitor demand along the Big Sur Coast in an efficient and environmentally-sustainable way.
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	7.	Measure X Senior & Disabled Transportation Cycle 2 Award Recommendations RECEIVE presentation on Cycle 2 Award Recommendations ADOPT Resolution 2020-07 programming Measure X Senior & Disabled Transportation funds to ITN Monterey County, Alliance on Aging, and Partnership for Children, with the option to fund Kernes Memorial Pool if there are sufficient funds leftover from Cycle 1, as follows: ITN Monterey County - $930,00 Alliance on Aging - $287,000 Partnership for Children - $297,250 Kernes Pool - $177,000 AUTHORIZE the Executive Director to execute Measure X Senior & Disabled Transportation Grant Agreements with grantees, subject to Agency counsel approval.
		- Castillo
		The Transportation Agency received five applications, three from returning applicants (ITN Monterey County, Alliance on Aging, Kernes Memorial Pool) and two from new applicants (Partnership for Children, North County Recreation and Park District). The total request of $1,879,670 came in $379,670 above the $1.5 million Measure X funds available for Cycle 2. To date, approximately $271,590 remains unbilled from Cycle 1. Current grantees have until June 30, 2020, to expend the funds, and until July 31, 2020 to submit the final claim documentation.
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	8.	APPROVE Resolution 2020-06 adopting the fiscal year 2020/21 budget and overall work program, and estimated budgets for fiscal years 2021/22 and 2022/23.
		- Goel/Muck
		This action results in adoption of the Agency's final budget and overall work program for fiscal year 20/21, including federal, state and local grant authorizations and certifications, and out year budgets for fiscal years 21/22 and 22/23. In February, the Board adopted the draft budget. This budget version version makes changes to reflect the latest information on revenues and expenditures.
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RECEIVE reports from Transportation Providers:

Caltrans Director's Report and Project Update- Gubbins
Monterey Peninsula Airport- Sabo
Monterey-Salinas Transit- Sedoryk
Monterey Bay Air Resources District- Stedman


	10.	Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.


	11.	Executive Director's Report.


	12.	Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.


	13.	ADJOURN


	BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	1.	ADMINISTRATION and BUDGET


	3.	1.1	APPROVE the draft minutes of the Transportation Agency for Monterey County, the Service Authority for Freeways and Expressways and the Monterey Regional Development Impact Fee Joint Powers Agency for Monterey County meeting of April 22, 2020.
			- Rodriguez

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	3.	1.2	ACCEPT the list of checks written for April 2020 and credit card statements for the months of March 2020.
			- Delfino
			The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.
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	3.	1.3	RECEIVE list of contracts awarded under $50,000.
			- Goel
			The list of contracts awarded by the Transportation Agency for Monterey County for services under $50,000 approved by the Executive Director is submitted each month in accordance with the Agency's Procurement Policies to keep the Board informed.
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	3.	1.4	On-Call Graphic Design Consultant: AUTHORIZE the Executive Director to execute a contract with Boots Road Group, for an amount not to exceed $90,000, to provide on-call consultant services for graphic design of public outreach/marketing documents for three years, July 2020 through June 2023; APPROVE the use of reserve funds budgeted to this purpose; and AUTHORIZE the Executive Director to make administrative changes to the contracts if such changes do not increase the Agency’s net cost, subject to approval by Agency counsel.
			- Wright
			The Transportation Agency released a Request for Qualifications for on-call consultant(s) for graphic art design of public outreach/marketing documents on March 26, 2020. The Agency received 19 responsive Statements of Qualifications by the deadline. Based upon the criteria established in the Request for Qualifications, ranking and references, staff is recommending Boots Road Group for the on-call graphic designer.
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	2.	BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES


	3.	2.1	RECEIVE update on Bicycle Secure Program and ADOPT revised Bicycle Secure Program Guidelines for rolling program.
			- Jacobsen
			The Bicycle Secure Program improves the infrastructure needed to support increased use of bicycles, skateboards and scooters. While historically operating on a fixed grant cycle, staff is advising the transition of the program to an ongoing, rolling application program to allow the Agency to accept applications until the budget has been expended. On May 6, the TAMC Bicycle & Pedestrian Facilities Advisory Committee recommended the Board's adoption of the revised, ongoing, rolling grant program.
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	3.	2.2	South County Operations and Maintenance Facility DETERMINE that the proposed regional funding agreement with Monterey-Salinas Transit is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Sections 15332 and 15061(B)(3); and APPROVE and AUTHORIZE the Executive Director to enter into a Measure X Funding Agreement with Monterey-Salinas Transit, subject to approval by Agency Counsel, for an amount not to exceed $10,359,695 to support construction of the South County Maintenance and Operations Facility.
			- Jacobsen
			Monterey-Salinas Transit is the lead agency for the South County Maintenance and Operations Facility. This funding agreement between Monterey-Salinas Transit and TAMC allows a significant portion of MST's project costs, including portions of repayment towards MST's anticipated federal loan, to be funded and reimbursed through Measure X.
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	3.	PLANNING


	3.	3.1	Senate Bill 1 Grant Applications AUTHORIZE staff to submit Senate Bill 1 grant applications to the following programs to fund construction of the State Route 156 Castroville Boulevard Interchange project: Local Partnership Program, Solutions for Congested Corridor Program and Trade Corridor Enhancements Program. AUTHORIZE the Executive Director to accept grant funds, if awarded.
			- Jacobsen
			Applications to the three Senate Bill 1 grant programs are due in the months of June (Local Partnership Program), July (Congested Corridors) and August (Trade Corridors) of this year. Agency staff is seeking Board authorization to pursue these grants to fund construction of the State Route 156 Castroville Boulevard Interchange project.
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	3.	3.2	RECEIVE update on state legislative activities and ADOPT positions on legislation.
			- Watson
			On May 6, the Executive Committee recommended the Board adopt positions as indicated the attached updated draft bill list.
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	4.	PROJECT DELIVERY and PROGRAMMING


	3.	4.1	Castroville Bicycle-Pedestrian Bridge Decorative Treatment Contract Amendment: APPROVE contract Amendment No. 2 with the Arts Council for Monterey County extending the terms of the agreement to June 30, 2021; and AUTHORIZE the Executive Director to execute the contract amendment and changes to the contract if such changes to not increase the Agency's cost for the design, fabrication and installation of decorative treatments on the Castroville Bicycle-Pedestrian Railroad Crossing Bridge.
			- Wright
			The Transportation Agency executed an agreement with the Arts Council for Monterey County to manage the design, fabrication and installation of the decorative treatments on the Castroville Bicycle Pedestrian Path and Railroad Crossing Bridge. In compliance with Monterey County and State of California shelter-in-place orders due to the COVID-19 pandemic, the project has been delayed again. This report seeks the authorization to extend the contract deadline from June 30, 2020 to June 30, 2021.
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	3.	4.2	Regional Surface Transportation Program Fair Share Allocation: APPROVE the request by the City of Salinas to program $90,473.60 in Regional Surface Transportation Program fair share funds to the Pedestrian Crossing Enhancement Project; and APPROVE amending Exhibit A of the local funding agreement to include this project and funding.
			- Zeller
			The Agency has distributed Regional Surface Transportation Program fair share funding by population to the local jurisdictions for a wide range of eligible transportation projects. Funding is available at the discretion of the local jurisdiction for their chosen projects, upon approval by the Transportation Agency Board.
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	5.	RAIL PROGRAM - No items this month


	6.	REGIONAL DEVELOPMENT IMPACT FEE - No items this month


7.		COMMITTEE MINUTES and CORRESPONDENCE


	3.	7.1	ACCEPT draft minutes of the Transportation Agency Committees: Executive Committee - May 6, 2020 Rail Policy Committee- May 4, 2020 Bicycle and Pedestrian Facilities Advisory Committee - May 6, 2020 Technical Advisory Committee - May 7, 2020 Excellent Transportation Oversight Committee - May 5, 2020
			- Rodriguez

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	3.	7.2	RECEIVE correspondence to and from TAMC for the month of May 2020.
			- Rodriguez

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	END OF CONSENT AGENDA



	ANNOUNCEMENTS Next Transportation Agency for Monterey County meeting will be on Wednesday, June 24, 2020 Agricultural Center Conference Room 1428 Abbott Street Salinas, California 9:00 A.M.

Important Meeting Information

Remote Meetings: On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which enhances State and Local Governments ability to respond to COVID-19 Pandemic based on Guidance for Gatherings issued by the California Department of Public Health. The Executive Order specifically allows local legislative bodies to hold meetings via teleconference and to make meetings accessible electronically, in order to protect public health. The public is strongly encouraged to use the Zoom app for best reception. Prior to the meeting, participants should download the Zoom app at: https://zoom.us/download. A link to simplified instruction for the use of the Zoom app is: https://blog.zoom.us/wordpress/2018/07/03/video-communications-best-practice-guide/.

Remote Meeting Public Comment: Due to current circumstances, there may be limited opportunity to provide verbal comments during the meeting. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to maria@tamcmonterey.org by 5:00pm the Monday before the meeting. Such comments will be distributed to the Board before the meeting. Members of the public participating by Zoom are instructed to be on mute during the proceedings and to speak only when public comment is allowed, after requesting and receiving recognition from the Chair.

Agenda Packet and Documents: Any person who has a question concerning an item on this agenda may call or email the Agency office to make inquiry concerning the nature of the item described on the agenda. Complete agenda packets are on display online at the Transportation Agency for Monterey County website. Documents relating to an item on the open session that are distributed to the Committee less than 72 hours prior to the meeting shall be available for public review at the Agency website. Agency contact information is as follows:

Transportation Agency for Monterey County

www.tamcmonterey.org

Office is closed an all employees are working remotely until further notice

TEL: 831-775-0903

EMAIL: info@tamcmonterey.org

Agenda Items: The agenda will be prepared by Agency staff and will close at noon nine (9) working days before the regular meeting. Any member of the Board may request in writing an item to appear on the agenda. The request shall be made by the agenda deadline and any supporting papers must be furnished by that time or be readily available.

Alternative Agenda Format and Auxiliary Aids: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency staff at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish language interpreters, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.