NovusAGENDA

Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways
Monterey County Regional Development Impact Fee Joint Powers Agency
Email: info@tamcmonterey.org

BOARD OF DIRECTORS

Wednesday, June 24, 2020

**9:00 AM**

REMOTE CONFERENCING ONLY

There will be NO physical location of the meeting.

Please see all the special meeting instructions at the end of the agenda.

Join Zoom Meeting online at: https://zoom.us/j/446951513
OR
Via Zoom app: Meeting ID: 446 951 513
OR
By teleconference at: +1 669 900 6833, Code: 446 951 513


	The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.


	1.	QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.


	PLEDGE OF ALLEGIANCE


	2.	PUBLIC COMMENTS


		Any member of the public may address the Board on any item not on the agenda but within the jurisdiction of the Board. Under this item, each member of the public is allowed three minutes to address concerns. Comments in items on this agenda may be given when that agenda item is discussed. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to Maria at maria@tamcmonterey.org by 5:00 pm the Monday before the meeting, and such comments will be distributed to the Board before the meeting.


	3.	CONSENT AGENDA


		Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	4.	PRESENT a Certificate of Appreciation to Aileen Loe, Caltrans District 5 Deputy Director for Planning and Local Assistance.
		-Alejo
		Ms. Loe has served as an ex officio member of the Transportation Agency for over 14 years. Aileen manages the Division of Transportation Planning and Local Assistance for the State Department of Transportation in Caltrans District 5. She is also responsible for the District's Sustainability efforts and is an avid bicyclist. She will be retiring from Caltrans as of June 30, 2020.
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	5.	State Route 156 Multimodal Corridor Plan RECEIVE presentation on State Route 156 Multimodal Corridor Plan; and DETERMINE that approval of the State Route 156 Multimodal Corridor Plan is exempt from the California Environmental Quality Act (CEQA) pursuant to California Resources Code Section 21102, and CEQA Guidelines Section 15262 (feasibility plans); APPROVE the State Route 156 Multimodal Corridor Plan.
		- Jacobsen
		Efforts have been underway to plan improvements along the State Route 156 West Corridor for decades. Staff developed the State Route 156 Multimodal Corridor Plan with the intent of presenting an integrated analysis of mode-specific plans along the corridor with the intent to document the eligibility of the State Route 156 - Castroville Interchange for Cycle 2 (Fiscal Year 2020-21) of the Solutions for Congested Corridors Program, per the California Transportation Commissions' Adopted 2018 Comprehensive Multimodal Corridor Plan Guidelines.
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	6.	RECEIVE presentation on the Monterey County Regional Conservation Investment Strategy.
		- Zeller
		The Monterey County Regional Conservation Investment Strategy (RCIS) identifies conservation strategies with co-benefits to transportation infrastructure climate resiliency and public safety, and then proposes ways to implement those strategies as advance mitigation for the transportation improvements.
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	7.	APPROVE evaluation form, procedure, and timeline for completing annual evaluation for Executive Director and RECEIVE report on transition of Counsel.
		- Goel
		The Agency Bylaws require an annual evaluation of the Executive Director and Counsel. However, as current Counsel Kay Reimann will be retiring in December and a new Counsel will be appointed, the Executive Committee recommended not doing the Counsel evaluation this year.
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RECEIVE reports from Transportation Providers:

Caltrans Director's Report and Project Update- Gubbins
Monterey Peninsula Airport- Sabo
Monterey-Salinas Transit- Sedoryk
Monterey Bay Air Resources District- Stedman


	9.	Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.


	10.	Executive Director's Report.


	11.	Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.


	12.	ADJOURN


	BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	1.	ADMINISTRATION and BUDGET


	3.	1.1	APPROVE the draft minutes of the Transportation Agency for Monterey County, the Service Authority for Freeways and Expressways and the Monterey Regional Development Impact Fee Joint Powers Agency for Monterey County meeting of May 27, 2020.
			- Rodriguez

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	3.	1.2	ACCEPT the list of checks written for May 2020 and credit card statements for the months of April 2020.
			- Delfino
			The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.
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	3.	1.3	RECEIVE list of contracts awarded under $50,000.
			- Goel
			The list of contracts awarded by the Transportation Agency for Monterey County for services under $50,000 approved by the Executive Director is submitted each month in accordance with the Agency's Procurement Policies to keep the Board informed.
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	3.	1.4	APPROVE attached updated Agency weighted vote table.
			- Goel
			In accord with Agency Bylaws, staff revised the weighted vote table based on the most current population estimate prepared by the California Department of Finance. Staff revises the weighted vote table annually when the new population estimates are available.
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	3.	1.5	RECEIVE report on COVID-19 Protection Protocols and APPROVE one-time allowance for expenses incurred while telecommuting.
			- Goel/Muck
			Agency staff is working on COVID-19 Protection Protocols to ensure that the return-to-office after telecommuting for several months is done in a safe and healthy manner for employees and visitors. Proposed is a $500 per employee supplies and equipment allowance for expenses incurred while telecommuting during the pandemic.
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	3.	1.6	APPROVE budget amendment to extend into fiscal year 2020/21 the retired annuitant at .25 Full Time Equivalent, for assistance with development of the Agency's Fort Ord property.
			- Hale
			In the current budget year, TAMC hired Jim Cook, retired Monterey County Economic Development and Redevelopment Director, as a half-time retired annuitant to work with the agency on Fort Ord Property management and development. The recently approved Fiscal Year 2020/21 budget deleted this position, but it has become apparent that while the property management work is largely done, the development work will continue into the next fiscal year.
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	2.	BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES


	3.	2.1	Fort Ord Regional Trail and Greenway - SR 218 Canyon Del Rey Segment APPROVE the scope of work for a Request for Proposals for professional services to prepare design and right-of-way for the 1.5-mile SR 218 Canyon Del Rey Segment of the Fort Ord Regional Trail and Greenway project, subject to agency counsel approval; AUTHORIZE staff to publish the Request of Proposals and return to the Board with a recommendation for approval of a consultant, including the final scope of work; and APPROVE the use of $600,000 in Senate Bill 1, Local Partnership Program funds, $1,367,000 in Measure X Sales Tax funds, and $ 1,198,000 for a total amount not to exceed $3,165,000.
			- Deal
			The proposed scope of work includes surveying, engineering design, structural design, right-of-way, utility relocation, project report, bidding support, grant assistance, and public outreach workshops for the SR 218 Canyon Del Rey Segment of the Fort Ord Regional Trail and Greenway stretching 1.5 miles along the State Route 218 Canyon Del Rey corridor.
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	3.	PLANNING


	3.	3.1	Senate Bill 743 Vehicle Miles Traveled (VMT) Threshold Development - Request for Proposals RATIFY the release of a Request for Proposals for consultant services to support VMT Threshold Development for jurisdictions in Monterey County; APPROVE and AUTHORIZE the Executive Director to execute contract with Kimley-Horn Associates, subject to approval by Agency Counsel, in an amount not to exceed $150,000 to provide region-wide support in VMT Threshold Development; APPROVE the use of TAMC Reserves as an interim fund to pay for the services until reimbursement by participating jurisdictions is complete; and AUTHORIZE staff to enter into reimbursement agreements with local jurisdictions for procured technical assistance for VMT Threshold Development, subject to the review and approval of Agency Counsel; and AUTHORIZE the Executive Director to take such further actions as may be necessary to fulfill the intent of the contract, including approvals or future modifications or amendments that do not significantly alter the scope of work or change the approved contract term or amount, subject to approval by Agency Counsel.
			- Jacobsen
			TAMC member agencies are seeking technical assistance for development of local thresholds of significance for vehicle miles traveled attributable to new development. Use of the "VMT" metric is newly-required under the Senate Bill 743 changes to the California Environmental Quality Act (CEQA) which take effect on July 1, 2020. TAMC is administering this shared contract to provide interested jurisdictions more timely and less costly technical assistance than would otherwise be available under several individual contracts. The Request for Proposals and consultant ranking were already conducted due to the short-time frame for implementation.
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	3.	3.2	RECEIVE update on state and federal legislative activities and ADOPT positions on legislation.
			- Watson
			On June 3, the Executive Committee discussed an updated bill list and an update on state and federal legislative activities and recommended that the Board adopt positions on legislation.
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	4.	PROJECT DELIVERY and PROGRAMMING


	3.	4.1	Central Coast Coalition Memorandum of Understanding APPROVE an agreement with Association of Monterey Bay Area Governments, and the regional transportation agencies for Monterey, Santa Cruz, San Benito, Santa Barbara, and San Luis Obispo counties to advocate transportation improvements throughout the Central Coast; APPROVE the use of $26,000 in local Congestion Management Program funds over 5 years for this purpose; and AUTHORIZE the Executive Director to make administrative changes to the agreement, subject to approval of Agency Counsel.
			- Muck
			The Central Coast Coalition was formed in 2010 to raise awareness of transportation issues on the Central Coast, including highlighting the importance of U.S. 101 on the Central Coast as a major economic asset to the state and nation and encouraging investment in the corridor. The Coalition seeks sustainable transportation solutions that integrate highways and local roads with central coast rail corridors, bus transit, active transportation, and goods movement in a manner that addresses the needs of small urban, suburban and rural areas of the Central Coast.
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	3.	4.2	APPROVE the appointments of Jesús Valenzuela and Andrea Manzo, to serve as the representative and alternate representative for Building Healthy Communities, Paul Arnaudo to serve as the alternate representative for the Monterey County Farm Bureau and Laurie Eavey to serve as the alternate representative for Communities for Sustainable Monterey County on the Measure X Transportation Safety & Investment Plan Citizens Oversight Committee.
			- Wright
			The Transportation Safety & Investment Plan Policies calls for the formation of a Citizens Oversight Committee representing a diverse range of community interests. Representatives of these interests must be nominated by their organizations and appointed to serve on the Citizens Oversight Committee by the Transportation Agency’s Board of Directors.
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	3.	4.3	Call Box Maintenance and Improvements: APPROVE and AUTHORIZE the Executive Director to execute a contract with CASE Emergency Systems for an amount not to exceed $878,025.00 to provide call box maintenance and improvements, for the period ending June 30, 2023; APPROVE the use of $878,025.00 in Service Authority for Freeways and Expressways funds budgeted for this purpose; and AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work or change the approved contract term or amount.
			- Williamson
			The Transportation Agency for Monterey County Service Authority for Freeway Emergencies owns and operates a system of 188 call boxes. The Agency's current contract for call box maintenance and improvement services expires on June 30, 2020. The Agency received one submittal in response to the Request for Proposals published in April 2020.
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	5.	RAIL PROGRAM - No items this month


	6.	REGIONAL DEVELOPMENT IMPACT FEE - No items this month


7.		COMMITTEE MINUTES and CORRESPONDENCE


	3.	7.1	ACCEPT draft minutes of the Transportation Agency Committees: Executive Committee - draft minutes of June 3, 2020 Rail Policy Committee- draft minutes of June 1, 2020 Bicycle and Pedestrian Facilities Advisory Committee - June 3, 2020 Technical Advisory Committee - June 4, 2020 Excellent Transportation Oversight Committee - draft minutes of May 5, 2020
			- Rodriguez

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	3.	7.2	RECEIVE correspondence to and from TAMC for the month of June 2020.
			- Rodriguez

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	END OF CONSENT AGENDA



	ANNOUNCEMENTS Next Transportation Agency for Monterey County meeting will be on Wednesday, August 26, 2020 Agricultural Center Conference Room 1428 Abbott Street Salinas, California 9:00 A.M.

Important Meeting Information

Remote Meetings: On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which enhances State and Local Governments ability to respond to COVID-19 Pandemic based on Guidance for Gatherings issued by the California Department of Public Health. The Executive Order specifically allows local legislative bodies to hold meetings via teleconference and to make meetings accessible electronically, in order to protect public health. The public is strongly encouraged to use the Zoom app for best reception. Prior to the meeting, participants should download the Zoom app at: https://zoom.us/download. A link to simplified instruction for the use of the Zoom app is: https://blog.zoom.us/wordpress/2018/07/03/video-communications-best-practice-guide/.

Remote Meeting Public Comment: Due to current circumstances, there may be limited opportunity to provide verbal comments during the meeting. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to maria@tamcmonterey.org by 5:00pm the Monday before the meeting. Such comments will be distributed to the Board before the meeting. Members of the public participating by Zoom are instructed to be on mute during the proceedings and to speak only when public comment is allowed, after requesting and receiving recognition from the Chair.

Agenda Packet and Documents: Any person who has a question concerning an item on this agenda may call or email the Agency office to make inquiry concerning the nature of the item described on the agenda. Complete agenda packets are on display online at the Transportation Agency for Monterey County website. Documents relating to an item on the open session that are distributed to the Committee less than 72 hours prior to the meeting shall be available for public review at the Agency website. Agency contact information is as follows:

Transportation Agency for Monterey County

www.tamcmonterey.org

Office is closed an all employees are working remotely until further notice

TEL: 831-775-0903

EMAIL: info@tamcmonterey.org

Agenda Items: The agenda will be prepared by Agency staff and will close at noon nine (9) working days before the regular meeting. Any member of the Board may request in writing an item to appear on the agenda. The request shall be made by the agenda deadline and any supporting papers must be furnished by that time or be readily available.

Alternative Agenda Format and Auxiliary Aids: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency staff at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish language interpreters, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.