Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways
Monterey County Regional Development Impact Fee Joint Powers Agency
Email: info@tamcmonterey.org

BOARD OF DIRECTORS

 

Wednesday, October 28, 2020

**9:00 AM**

 

REMOTE CONFERENCING ONLY

There will be NO physical location of the meeting.

Please see all the special meeting instructions at the end of the agenda.


Join meeting online at:
https://us02web.zoom.us/j/446951513?pwd=QmNUODRtdXlCSEFxLzlXVmhoY21yUT09

OR

By teleconference at: +1 669 900 6833

 

Meeting ID: 446 951 513
Password: 194463

The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.
1.QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

 

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.

PLEDGE OF ALLEGIANCE

 

2.PUBLIC COMMENTS
Any member of the public may address the Board on any item not on the agenda but within the jurisdiction of the Board. Under this item, each member of the public is allowed three minutes to address concerns. Comments in items on this agenda may be given when that agenda item is discussed. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to Maria at maria@tamcmonterey.org by 5:00 pm the Monday before the meeting, and such comments will be distributed to the Board before the meeting.
3.CONSENT AGENDA

Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

4.

PRESENT Transportation Agency Employee of the Quarter to Theresa Wright.

- Hale

Theresa Wright, Community Outreach Coordinator, has been selected by the employees of the Transportation Agency for Monterey County as the Employee of the Quarter for July-September 2020.

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5.

RECEIVE update on state and federal legislative issues and APPROVE the draft 2021 legislative program for distribution to Committees for comment.

- Watson

Each year, the Agency prepares a legislative program to guide its positions on state and federal proposals.  The Executive Committee provided input on the draft 2021 legislative program. The draft, once released, will be circulated to committees for review and input, then a final version will be brought back to the Board for adoption.

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6.RECEIVE presentation and update on the SURF! Busway and Rapid Transit Project.
- Jacobsen
In fall 2019, Monterey-Salinas Transit kicked-off the preliminary engineering and environmental review phase of the SURF! Busway and Rapid Transit project, listed in Measure X as the Highway 1 Traffic Relief -Busway. The team will provide an update on the development of the project, including its history, goals and design. 
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7.

Prunedale Improvement Project Right of Way Rescission

  1. RECEIVE  presentation on the Prunedale Improvement Project right-of-way rescission process and the Monterey County Local Alternative Transportation Improvement Program List of Projects; and 
  2. ADOPT US 101 South of Salinas Corridor Improvement Project and Route 156 West Corridor Project as the transportation projects included in the Monterey County Local Alternative Transportation Improvement Program.
- Rider (Caltrans District 5)
A 60-day public review period is part of the process to rescind the Prunedale Bypass route segment of the US 101 corridor and sell excess property. A Local Alternative Transportation Improvement Program is required to insure proceeds from properties sold as a result of the rescission stay in Monterey County. Caltrans is scheduled to submit the rescission request to the California Transportation Commission in January 2021.
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8.

RECEIVE reports from Transportation Providers:

  • Caltrans Director's Report and Project Update- Eades
  • Monterey Peninsula Airport- Sabo
  • Monterey-Salinas Transit- Sedoryk
  • Monterey Bay Air Resources District- Stedman
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9.ADJOURN


BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

1.ADMINISTRATION and BUDGET
3.1.1APPROVE the Transportation Agency for Monterey County Board draft minutes of September 23, 2020.
- Rodriguez
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3.1.2

ACCEPT the list of checks written for September 2020 and credit card statements for the months of August 2020.

- Delfino

The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.

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3.1.3RECEIVE list of contracts awarded under $50,000.
- Goel

The list of contracts awarded by the Transportation Agency for Monterey County for services under $50,000 approved by the Executive Director is submitted each month in accordance with the Agency's Procurement Policies to keep the Board informed.

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3.1.4

The Maynard Group - Cloud-based Phone System Contract Amendment #1:

  1. APPROVE and AUTHORIZE the Executive Director to execute contract amendment #1 with The Maynard Group for the Agency's cloud-based phone service to extend the term for an additional three years and increase the budget  by $15,000 for a new total contract budget of $32,677;
  2. AUTHORIZE the use of funds from the approved budget for this project;
  3. FIND that this amendment is justified as a sole source due to the efficiencies that support award to the existing consultant as a logical follow-on to work already in progress under a competitively awarded contract; and
  4. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
- Zeller
Agency staff is seeking to increase the budget and extend the term on the competitively-awarded contract with The Maynard Group to allow for a continuation of the Agency's cloud-based phone system.
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3.1.5RECEIVE the call for nominations for the 19th annual Transportation Excellence awards to honor individuals, businesses, groups or projects for their efforts to improve the transportation system in Monterey County. 
- Wright

Transportation Agency would like to encourage and appreciate the efforts made by Monterey County residents, businesses and employees to improve transportation in Monterey County by awarding Transportation Excellence Awards. Staff encourages Board members to submit nominations, which are due by December 4, 2020. The awards ceremony will take place during the regular January 27, 2021 Transportation Agency Board meeting.

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3.1.6APPROVE the Transportation Agency's updated Telework Policy.
- Wright

In order to help reduce trips and their impact on the transportation system and the environment, staff is proposing that the Transportation Agency adopt more expansive Telework (formerly Telecommuting) Policy. Through this Telework Policy, TAMC will have the ability to improve worker productivity, lower office costs, and reduced vehicle trips by allowing employees to work at home, on the road, or in a satellite location, as appropriate for all or part of their work week. 

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2.BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES
3.2.1APPROVE the appointment of Grant Leonard to serve as the North County Recreation and Parks District primary representative on the TAMC Bicycle and Pedestrian Facilities Advisory Committee. 
- Jacobsen
The Board appoints agency representatives on an as-needed basis to serve on the Bicycle and Pedestrian Facilities Advisory Committee to advise staff on bicycle and pedestrian transportation issues and make recommendations to the TAMC Board. 
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3.PLANNING
3.3.1

State Legislative Advocate Services Contract:

  1. APPROVE and AUTHORIZE the Executive Director to execute contract with Khouri Consulting for state legislative analyst/ advocate services, subject to approval by Agency Counsel, for a total contract budget of One Hundred Forty-Four Thousand Dollars ($144,000) for three years, until October 31, 2023;

  2. APPROVE and AUTHORIZE the Executive Director to extend the contract by one year to October 31, 2024, based on continued satisfactory performance and subject to approval by Agency Counsel, for an additional Fourty-Eight Thousand Dollars ($48,000);

  3. AUTHORIZE the use of reserve funds budgeted to this project; and 

  4. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.

- Watson

The Agency released a Request for Qualifications on August 26, 2020 for state legislative assistance starting in 2020/21 for three years and the option for a one-year renewal, for a total contract cost of $144,000-$192,000. Four (4) responsive and responsible bidders responded by the due date of September 17, 2020. After consultation with a review panel, staff recommends the Board execute a contract with Khouri Consulting.

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4.PROJECT DELIVERY and PROGRAMMING
3.4.1

Fort Ord Regional Trail and Greenway Canyon Del Rey Segment (Phase 1) Final Design and Right of Way:

 

  1. APPROVE and AUTHORIZE the Executive Director to execute a contract with GHD, subject to approval by Agency Counsel and the Independent Office of Audits and Investigations, in an amount not to exceed of $2,674,283, which includes a 15% contingency, to provide final design and right of way certification services for Phase 1 of the FORTAG Canyon Del Rey Segment, for the 2-year period ending June 30, 2022. 
  2. APPROVE the use of state and Measure X funds budgeted to this project; and
  3. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
  4. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the FORTAG Master Agreement, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved purpose of the agreement.
- Castillo
TAMC released a Request for Proposals for the design and right-of-way/permits work for the Safeway to Del Rey Woods Elementary School of FORTAG in June 2020. Four proposals were submitted by the deadline of August 27, 2020. Based on the proposals and interviews, the review team recommends selecting GHD for this work. 
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5.RAIL PROGRAM - No items this month
6.REGIONAL DEVELOPMENT IMPACT FEE - No items this month
7.COMMITTEE MINUTES and CORRESPONDENCE
3.7.1

ACCEPT draft minutes of the Transportation Agency Committees:

- Rodriguez
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3.7.2

RECEIVE correspondence to and from TAMC for the month of October 2020.

- Rodriguez
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END OF CONSENT AGENDA

 

ANNOUNCEMENTS
Next Transportation Agency for Monterey County meeting will be on
Wednesday, December 2, 2020
9:00 A.M.

Important Meeting Information

 

Remote Meetings: On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which enhances State and Local Governments ability to respond to COVID-19 Pandemic based on Guidance for Gatherings issued by the California Department of Public Health. The Executive Order specifically allows local legislative bodies to hold meetings via teleconference and to make meetings accessible electronically, in order to protect public health. The public is strongly encouraged to use the Zoom app for best reception. Prior to the meeting, participants should download the Zoom app at: https://zoom.us/download. A link to simplified instruction for the use of the Zoom app is: https://blog.zoom.us/wordpress/2018/07/03/video-communications-best-practice-guide/.

 

Remote Meeting Public Comment: Due to current circumstances, there may be limited opportunity to provide verbal comments during the meeting. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to maria@tamcmonterey.org by 5:00pm the Monday before the meeting. Such comments will be distributed to the Board before the meeting. Members of the public participating by Zoom are instructed to be on mute during the proceedings and to speak only when public comment is allowed, after requesting and receiving recognition from the Chair.

 

Agenda Packet and Documents: Any person who has a question concerning an item on this agenda may call or email the Agency office to make inquiry concerning the nature of the item described on the agenda. Complete agenda packets are on display online at the Transportation Agency for Monterey County website. Documents relating to an item on the open session that are distributed to the Committee less than 72 hours prior to the meeting shall be available for public review at the Agency website. Agency contact information is as follows:

 

Transportation Agency for Monterey County

www.tamcmonterey.org

Office is closed an all employees are working remotely until further notice

TEL: 831-775-0903

EMAIL: info@tamcmonterey.org

 

Agenda Items: The agenda will be prepared by Agency staff and will close at noon nine (9) working days before the regular meeting. Any member of the Board may request in writing an item to appear on the agenda. The request shall be made by the agenda deadline and any supporting papers must be furnished by that time or be readily available.

 

Alternative Agenda Format and Auxiliary Aids: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency staff at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish language interpreters, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.