| | | | | | | | | ![](https://tamc.novusagenda.com/AgendaWeb/ImageLibrary.ashx?path=ROOT%2fImageLibrary%2fTAMC+Logos-All+Logos-RGB_TAMC+Tagline-Full+Color.jpg) | Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways
Monterey County Regional Development Impact Fee Joint Powers Agency
Email: info@tamcmonterey.org |
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| | | | | | | | | BOARD OF DIRECTORS
Wednesday, May 26, 2021 **9:00 AM** REMOTE CONFERENCING ONLY There will be NO physical location of the meeting. Please see all the special meeting instructions at the end of the agenda.
Join meeting online at: https://us02web.zoom.us/j/446951513?pwd=QmNUODRtdXlCSEFxLzlXVmhoY21yUT09
OR By teleconference at: +1 669 900 6833 Meeting ID: 446 951 513
Password: 194463 | |
| | | | | | | | | The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report. | |
| | | | | | | | | 1. | QUORUM CHECK – CALL TO ORDER |
| | | | | | | | | | Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative. If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated. | |
| | | | | | | | | | Any member of the public may address the Board on any item not on the agenda but within the jurisdiction of the Board. Under this item, each member of the public is allowed three minutes to address concerns. Comments in items on this agenda may be given when that agenda item is discussed. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to Maria at maria@tamcmonterey.org by 5:00 pm the Monday before the meeting, and such comments will be distributed to the Board before the meeting. | |
| | | | | | | | | | Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action. | |
| | | | | | | | | 4. | APPROVE Resolution 2021-05 adopting the three-year budget for fiscal years 21/22 through 23/24 and the Overall Work Program for fiscal year 21/22, and APPROVE the 2021 Integrated Funding Plan as recommended by the Executive Committee. | | | | - Goel/Muck | | | | This action results in adoption of the Agency’s final budget, Overall Work Program, and Integrated Funding Plan for fiscal year 21/22, including federal, state and local grant authorizations and certifications, and out year budgets for fiscal years 22/23 and 23/24. In February, the Board adopted the draft budget. This budget version makes changes to reflect the latest information on revenues and expenditures. | | . | | | | | | | | | | | 5. | RECEIVE update and PROVIDE INPUT on Post COVID-19 transition. | | | | - Hale | | | | In light of the COVID-19 pandemic, in April, 2020 the Transportation Agency adopted a protocol that included adding protective equipment to the office and set policies for social distancing to protect staff, Board and committee members from contracting the disease through Agency activities. | | . | | | | | | | | | |
| | | | | | | | | 6. | RECEIVE reports from Transportation Providers:
- Caltrans Director's Report and Project Update - Eades
- Monterey Peninsula Airport - Sabo
- Monterey-Salinas Transit - Sedoryk
- Monterey Bay Air Resources District - Stedman
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| | | | | | | | | 7. | CLOSED SESSION:
Pursuant to Government Code section §54957, the Board of Directors will confer concerning public employment appointment.
Reconvene in open session and report any actions taken. | | | | - Goel/Hansen | | | | | | . | | | | | | | | | |
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BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action. | |
| | | | | | | | | 1. | ADMINISTRATION and BUDGET |
| | | | | | | | | 3. | 1.1 | APPROVE the Transportation Agency for Monterey County Board draft minutes of April 28, 2021. | | | | | - Rodriguez | | | | | | | . | | | | | | | | | | | 3. | 1.2 | ACCEPT the list of checks written for April 2021 and credit card statements for the month of March 2021. | | | | | - Delfino | | | | | The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions. | | . | | | | | | | | | | | 3. | 1.3 | RECEIVE list of contracts awarded under $50,000. | | | | | - Goel | | | | | The list of contracts awarded by the Transportation Agency for Monterey County for services under $50,000 approved by the Executive Director is submitted each month in accordance with the Agency's Procurement Policies to keep the Board informed. | | . | | | | | | | | | | | 3. | 1.4 | Alvarez Technology Group - Manage IT Services Contract Amendment #2:
- APPROVE and AUTHORIZE the Executive Director to execute contract amendment #2 with Alvarez Technology Group for the Agency's managed IT services contract to increase the budget by $25,600 for a total not-to-exceed amount of $176,200 over the remaining term of the agreement ending December 31, 2024 to cover additional cybersecurity services, pending Agency Counsel approval;
- AUTHORIZE the use of funds from the approved budget for this project;
- FIND that this amendment is justified as a sole source due to the efficiencies that support award to the existing consultant as a logical follow-on to work already in progress under a competitively awarded contract; and
- AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
| | | | | - Zeller | | | | | The Transportation Agency is contracted with Alvarez Technology Group for managed information technology services. The Agency is seeking to amend the existing agreement to include additional cyber security protections consistent with the National Institute of Standards and Technology Cyber Security Framework. | | . | | | | | | | | | | | 3. | 1.5 | ACCEPT the Agency's Financial Audit Reports for fiscal year ending June 30, 2020. | | | | | - Goel | | | | | For all of the audits completed for the year ending June 30, 2020, the auditors found no instances of noncompliance that are required to be reported under Government Auditing Standards, nor did they note any matters involving the internal control over financial reporting and its operation that they consider to be material weaknesses. | | . | | | | | | | | | |
| | | | | | | | | 2. | BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES |
| | | | | | | | | 3. | 3.1 | Salinas Safe Routes to School Plan Contract Amendment
- APPROVE Amendment #1 to the Salinas Safe Routes to School Contract with Ecology Action extending the term of the Agreement from June 30, 2022 to June 30, 2023 and adding an additional not-to-exceed amount of $97,200 changing the total budget from $690,000 to $787,200; and
- AUTHORIZE Executive Director to make administrative changes to the contract if such changes do not increase the Agency's net cost, subject to approval by Agency counsel.
| | | | | - Green | | | | | The Salinas Safe Routes to School Plan will include recommendations for all public K-12 schools in the city of Salinas and is funded through a Caltrans Sustainable Transportation Planning Grant ($954,502) and Measure X Safe Routes to school funds ($168,978). Amendment #1 will correct the omission of Ecology Action's sub-contractor budget by adding an additional not-to-exceed amount of $97,200 to the contract for a total contract amount of $787,200 and extend the term of the agreement in response to scheduling delays due to shelter-in-place orders. | | . | | | | | | | | | | | 3. | 3.2 |
Hinderliter, de Llamas and Associates (HdL) - Measure X Sales Tax Forecasting and Auditing Contract Amendment #1:
- APPROVE and AUTHORIZE the Executive Director to execute contract amendment #1 with Hinderliter, de Llamas and Associates (HdL) for the Agency's Measure X sales tax forecasting and auditing service to extend the term for an additional three years and increase the budget by $27,000 for a new total contract budget of $54,000;
- AUTHORIZE the use of funds from the approved budget for this project;
- FIND that this amendment is justified as a sole source due to the efficiencies that support award to the existing consultant as a logical follow-on to work already in progress under a competitively awarded contract; and
- AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
| | | | | - Zeller | | | | | Agency staff is seeking to increase the budget and extend the term on the competitively-awarded contract with Hinderliter, de Llamas and Associates (HdL) to allow for a continuation of the Agency's sales tax forecasting and auditing services. | | . | | | | | | | | | | | 3. | 3.3 | Federal Legislative Advocate Contract
- APPROVE and AUTHORIZE the Executive Director to execute contract with Alcalde & Fay, subject to approval by Agency Counsel, in an amount not to exceed $201,850, to provide federal legislative advocacy services for the period from June 1, 2021 to June 30, 2024;
- APPROVE the use of Reserve funds budgeted to this purpose; and
- AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
| | | | | - Watson | | | | | In response to the Request for Qualifications for federal legislative advocacy services four Statements of Qualifications were received by the deadline. A staff team reviewed the qualifications and recommend selection of Alcalde & Fay for this contract due to their demonstrated success and proven relationships with relevant parties in Washington, DC, their strategy for accomplishing TAMC priorities and meeting TAMC needs, and their reasonable budget for the work. | | . | | | | | | | | | | | 3. | 3.4 | RECEIVE update on state and federal legislative activities and ADOPT positions on proposed legislation. | | | | | - Watson | | | | | This report includes state and federal legislative updates and proposed legislation for the Board to consider recommendations of positions of support or opposition. The Executive Committee discussed this update at its May 5 meeting and recommended Board adoption of positions on legislation.
| | . | | | | | | | | | | | 3. | 3.5 | Rebuilding American Infrastructure with Sustainability and Equity
- AUTHORIZE staff to submit Rebuilding American Infrastructure with Sustainability and Equity grant application for the Scenic Route 68 Corridor Improvements project; and
- AUTHORIZE the Executive Director to accept grant funds, if awarded.
| | | | | - Jacobsen | | | | | Applications to the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant program are due July 12, 2021. To request support from the California Department of Transportation (Caltrans), staff must submit a request to Caltrans by June 4th, 2021. Agency staff is seeking Board authorization to pursue these grants to fund final design and construction of the Scenic Route 68 Corridor Improvements project. | | . | | | | | | | | | |
| | | | | | | | | 4. | PROJECT DELIVERY and PROGRAMMING |
| | | | | | | | | 3. | 4.1 | MY Town Contract Extension
- APPROVE Amendment #1 to the MY Town contract with Monterey Youth Museum extending the term of the Agreement from May 31, 2021 to December 31, 2022; and
- AUTHORIZE Executive Director to make administrative changes to the contract if such changes do not increase the Agency's net cost, subject to approval by Agency counsel.
| | | | | - Green | | | | | MY Town is a travelling children's museum exhibit that provides opportunities for children to learn traffic safety lessons through play. Monterey Youth Museum manages the exhibit which kicked-off in Salinas in Summer 2019 but requires additional time to deliver additional exhibitions due to COVID-19 restrictions. | | . | | | | | | | | | | | 3. | 4.2 | US 101 South of Salinas Expressway to Freeway Conversion Concept Analysis Contract Amendment #1:
- APPROVE and AUTHORIZE the Executive Director to execute contract Amendment #1 with GHD, subject to approval by Agency Counsel, to extend the term of the contract to from June 30, 2021 to June 30, 2022 and increase the contract amount by $29,935, for a total not-to-exceed contract amount of $551,448, to complete concept analysis design work;
- AUTHORIZE the use of $29,935 of Measure X funds budgeted to this purpose; and
- AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
| | | | | - Williamson | | | | | The contract amendment will provide additional project management funds and extend the contract end date due to COVId-19 related impacts as well as provide additional funds for evaluation of off highway traffic impacts. | | . | | | | | | | | | | | 3. | 4.3 | Freeway Service Patrol Service Contracts:
- APPROVE and AUTHORIZE the Executive Director to execute contracts with California Towing and Transport for an amount not to exceed $1,400,915.00 to provide services for the Freeway Service Patrol program, for the period ending June 30, 2025;
- APPROVE the use of $1,400,915.00 in State Freeway Service Patrol funds and Service Authority for Freeways and Expressways funds budgeted for this purpose; and
- AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work or change the approved contract term or amount.
| | | | | - Williamson | | | | | The Transportation Agency’s Freeway Service Patrol contracts with the current tow operator will expire on June 30, 2021. In March 2021, the Board released an Request for Proposals to provide Freeway Service Patrol services for the next four fiscal years. The new contracts will begin July 1, 2021 to ensure no gap in service for the program. | | . | | | | | | | | | |
| | | | | | | | | 3. | 5.1 | Monterey Branch Line Easement to Seaside County Sanitation District
- APPROVE the Sewer Easement Agreement with the Seaside County Sanitation District regarding a non-exclusive permanent and perpetual utility easement, subject to approval by Agency counsel;
- AUTHORIZE the Executive Director to execute the Sewer Easement Agreement and to take such other future actions as may be necessary to fulfill the intent of the Sewer Easement Agreement including approvals of future modifications or amendments that do not significantly alter the terms of the approved Sewer Easement Agreement;
- AUTHORIZE the Executive Director to execute the grant of a non-exclusive utility easement over a portion of the Monterey Branch Line between Holly Street and Del Monte Boulevard with the Seaside County Sanitation District; and
- AUTHORIZE the Executive Director to take such other future actions as may be necessary to fulfill the intent of the non-exclusive utility easement including approvals of future modifications or amendments that do not significantly alter the scope of work, or significantly change the approved easement term or amount.
| | | | | - Williamson | | | | | The Seaside County Sanitation District as part of their sewer system upgrades desires to obtain a non-exclusive perpetual utility easement over that portion of the Monterey Branch Line where existing sewer system facilities are present. | | . | | | | | | | | | | | 3. | 5.2 | RECEIVE update on the Monterey Bay Area Rail Network Integration Study, and APPROVE making the draft study available for public review. | | | | | - Watson | | | | | The study will lay the groundwork for implementing the State Rail Plan in the Monterey Bay Area. The Rail Policy Committee has received monthly updates on the progress of this study and on May 3, 2021 voted to recommend the Board approve providing the study for public review. Upon approval, staff will publish the study via an interactive "open house" website. | | . | | | | | | | | | | | 3. | 5.3 | APPROVE Resolution 2021-08 authorizing the Executive Director to execute a Master Agreement for State Funded Transit Projects with Caltrans for funding for Monterey County rail projects, which will replace the prior Master Agreement that expires July 11, 2021, and subsequent funding allocation specific Program Supplements, pending approval by Agency Counsel. | | | | | - Watson | | | | | The TAMC Board originally approved a Master Agreement for State Funded Transit Projects with Caltrans for funding for Monterey County rail projects in 2001, upon receipt of Transportation Congestion Relief Program funding. The original Master Agreement expired in 2011, when TAMC and Caltrans approved a renewed Master Agreement. This is the third Master Agreement for this project and is largely identical to the two preceding agreements, with the addition of new funding sources that have been added to the TAMC rail program in the intervening years. Each funding allocation has a separate Program Supplement that is governed by this Master Agreement. | | . | | | | | | | | | |
| | | | | | | | | 6. | REGIONAL DEVELOPMENT IMPACT FEE - No items this month |
| | | | | | | | 7. | | COMMITTEE MINUTES and CORRESPONDENCE |
| | | | | | | | | | | | | | | | | ANNOUNCEMENTS
Next Transportation Agency for Monterey County meeting will be on
Wednesday, June 23, 2021
9:00 A.M. | |
| | | | | | | | | Important Meeting Information Remote Meetings: On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which enhances State and Local Governments ability to respond to COVID-19 Pandemic based on Guidance for Gatherings issued by the California Department of Public Health. The Executive Order specifically allows local legislative bodies to hold meetings via teleconference and to make meetings accessible electronically, in order to protect public health. The public is strongly encouraged to use the Zoom app for best reception. Prior to the meeting, participants should download the Zoom app at: https://zoom.us/download. A link to simplified instruction for the use of the Zoom app is: https://blog.zoom.us/wordpress/2018/07/03/video-communications-best-practice-guide/. Remote Meeting Public Comment: Due to current circumstances, there may be limited opportunity to provide verbal comments during the meeting. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to maria@tamcmonterey.org by 5:00pm the Monday before the meeting. Such comments will be distributed to the Board before the meeting. Members of the public participating by Zoom are instructed to be on mute during the proceedings and to speak only when public comment is allowed, after requesting and receiving recognition from the Chair. Agenda Packet and Documents: Any person who has a question concerning an item on this agenda may call or email the Agency office to make inquiry concerning the nature of the item described on the agenda. Complete agenda packets are on display online at the Transportation Agency for Monterey County website. Documents relating to an item on the open session that are distributed to the Committee less than 72 hours prior to the meeting shall be available for public review at the Agency website. Agency contact information is as follows: Transportation Agency for Monterey County www.tamcmonterey.org Office is closed an all employees are working remotely until further notice TEL: 831-775-0903 EMAIL: info@tamcmonterey.org Agenda Items: The agenda will be prepared by Agency staff and will close at noon nine (9) working days before the regular meeting. Any member of the Board may request in writing an item to appear on the agenda. The request shall be made by the agenda deadline and any supporting papers must be furnished by that time or be readily available. Alternative Agenda Format and Auxiliary Aids: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency staff at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish language interpreters, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request. | |
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