Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways and Expressways
Monterey County Regional Development Impact Fee Joint Powers Agency
Email: info@tamcmonterey.org

BOARD OF DIRECTORS

 

Wednesday, December 1, 2021

**9:00 AM**

 

REMOTE CONFERENCING ONLY

There will be NO physical location of the meeting.

Please see all the special meeting instructions at the end of the agenda.


Join meeting online at:
https://us02web.zoom.us/j/446951513?pwd=QmNUODRtdXlCSEFxLzlXVmhoY21yUT09

OR

By teleconference at: +1 669 900 6833

 

Meeting ID: 446 951 513
Password: 194463

The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.
1.QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

 

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.

PLEDGE OF ALLEGIANCE
2.PUBLIC COMMENTS
Any member of the public may address the Board on any item not on the agenda but within the jurisdiction of the Board. Under this item, each member of the public is allowed three minutes to address concerns. Comments in items on this agenda may be given when that agenda item is discussed. Persons who wish to address the Board for public comment or on an item on the agenda are encouraged to submit comments in writing to Maria at maria@tamcmonterey.org by 5:00 pm the Monday before the meeting, and such comments will be distributed to the Board before the meeting.
3.CONSENT AGENDA

Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

4.

RECEIVE information about revisions to the Go831 program and website and the introduction of the new Go831 Ambassador Academy.

- Burke Vasquez

The Transportation Agency for Monterey County's Go831 program has been expanded to include the Go831 Ambassador Academy. While the Go831 program is and will continue to be open to the public, the new Academy is designed to serve a small group of recruited professionals from large employers who want to to better utilize the tools and services currently available to help employees reduce traffic congestion. The program will teach them to do so via a two hour per month, nine-month smart commute program.  

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5.

RECEIVE update and AUTHORIZE the Executive Director to accept the Salinas Commuter Rail Station Package 1 construction project and file a Notice of Completion for work performed by Monterey Peninsula Engineers under contract no. 6803.4.SAL.21.

- Watson/Williamson

The Transportation Agency advertised the Salinas Commuter Rail Station Package 1 Project on December 11, 2018, and opened bids on March 19, 2019. On April 24, 2019, the TAMC Board authorized the Executive Director to execute a contract with Monterey Peninsula Engineers, the lowest responsive responsible bidder, in the amount of $7,487,989, and approved the use of $1,123,200 in contingency funds. The contract work was completed on March 4, 2021. Staff will provide a project update at the meeting.

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6.

RECEIVE reports from Transportation Providers:

  • Caltrans Director's Report and Project Update - Gubbins
  • Monterey Peninsula Airport - Sabo
  • Monterey-Salinas Transit - Sedoryk
  • Monterey Bay Air Resources District - Stedman
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7.Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.

 

8.Executive Director's Report.

 

9.Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.

 

10.ADJOURN

 

BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

1.ADMINISTRATION and BUDGET
3.1.1APPROVE the Transportation Agency for Monterey County Board draft minutes of October 27, 2021.
- Rodriguez
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3.1.2APPROVE the Transportation Agency for Monterey County Board Special Meeting draft minutes of November 17, 2021.
- Rodriguez
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3.1.3

ACCEPT the list of checks written for October 2021 and credit card statement for the month of September 2021.

- Delfino

The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.

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3.1.4RECEIVE list of contracts awarded under $50,000.
- Goel

The list of contracts awarded by the Transportation Agency for Monterey County for services under $50,000 approved by the Executive Director is submitted each month in accordance with the Agency's Procurement Policies to keep the Board informed.

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3.1.5

APPROVE calendar year 2022 schedule of meetings for Agency Board of Directors and Executive Committee.

- Rodriguez

In December of every year, the Agency Board approves a schedule of meetings for the following year. The Executive Committee met on November 3, 2021 and recommends approval.

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3.1.6

APPOINT Board members Ed Smith and Cristina Medina Dirksen as Nominating Committee to meet and return to Board of Directors on January 26, 2022 with recommendations for Board Chair, 1st Vice Chair, 2nd Vice Chair, and Executive Committee to serve one-year terms beginning upon their election through the next election of officers at the beginning of the January 26, 2022 Board meeting.

- Rodriguez
Agency Bylaws require the election of officers at the beginning of the January meeting. The Board officers are the Chair, 1st Vice Chair and 2nd Vice Chair. The Executive Committee includes the Chair, 1st Vice Chair, 2nd Vice Chair, the immediate past Chair, and a City and a County voting Board member.
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2.BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES - No items this agenda.
3.PLANNING
3.3.1AUTHORIZE staff to release the Draft 2022 Regional Transportation Plan for public review.
- Zeller
The Transportation Agency adopts a Regional Transportation Plan every four years to provide a basis for allocating state and federal funding to transportation projects in Monterey County. The next update is due by June 2022. The 2022 Plan is intended to be a technical update to the 2018 Plan, reflecting changes in revenue forecasts and updated project lists from the local jurisdictions. The Agency prepares the plan in coordination with the Association of Monterey Bay Area Governments (AMBAG) to be consistent with the regional Sustainable Communities Strategy. 
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3.3.2

Federal Legislative Advocate Contract

  1. APPROVE and AUTHORIZE the Executive Director to execute contract with Thorn Run Partners, subject to approval by Agency Counsel, in an amount not to exceed $201,850, to provide federal legislative advocacy services for the period from December 1, 2021 to December 31, 2024; 
  2. APPROVE the use of Reserve funds budgeted to this purpose; and 
  3. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
- Watson

TAMC hired Alcalde & Fay in May 2021 after a Request for Qualifications for federal legislative advocacy services. Paul Schlesinger was a key reason why the Agency selected that firm. As of November 1, 2021, Mr. Schlesinger has left that firm and is now with Thorn Run Partners. TAMC staff sent a 30-day notice to Alcalde & Fay to terminate that contract, effective December 9, 2021. Staff recommends executing a new contract with Thorn Run Partners, effective December 1, 2021, in order to continue our relationship with Mr. Schlesinger as our federal advocate.

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4.PROJECT DELIVERY and PROGRAMMING
3.4.1

APPROVE Resolution 2021-15 adopting the Monterey County 2022 Regional Transportation Improvement Program

- Zeller
To ensure efficient coordination among various fund sources, the 2021 Integrated Funding Plan identifies projects that are strong candidates for specific Senate Bill 1 grants, State Transportation Improvement Program funds, Measure X, and other matching funds, and can be brought to construction over the next five years.  As a subset of that plan, the Regional Transportation Improvement Program specifies the region's proposed use of certain state funds for consideration by the California Transportation Commission. 
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3.4.2

Regional Wayfinding Programs Signs Construction Contract:

  1. APPROVE the project plans and specifications;
  2. APPROVE and AUTHORIZE the Executive Director, subject to approval by Agency Counsel and Caltrans Audits and Investigations, to execute a contract with Statewide Traffic Safety and Signs in an amount not to exceed $456,990, with an anticipated completion date of December 2022, for construction of the Regional Wayfinding Program Signs project throughout Monterey County;
  3. AUTHORIZE the use of funds from the approved project budget for this work in an amount not to exceed $456,990, and $68,550 as a contingency fund for change orders; and
  4. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work or change the approved contract amount or term.
- Williamson
On August 26, 2021, the Agency published bid documents for qualified contractors to construct the Regional Wayfinding Program Signs project.  The project includes the fabrication and installation of pedestrian and bicycle wayfinding signs throughout Monterey County.  On October 7, 2021, TAMC held the bid opening and received three (3) bids.
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5.RAIL PROGRAM
3.5.1

Salinas Rail Project Construction Management - MNS Engineers Contract Amendment #3:

  1. APPROVE and AUTHORIZE the Executive Director to execute contract amendment #3 with MNS Engineers, subject to approval by Agency Counsel, to extend the contract timeline from December 31, 2021 to December 31, 2022, to correspond with the anticipated final design schedule for Packages 2 and 3;
  2. FIND that this amendment is justified as a sole source due to the efficiencies that support award to the existing consultant as a logical follow-on to work already in progress under a competitively awarded contract; and
  3. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
- Watson

The Monterey County Rail Extension Kick Start Project Package 2 (Salinas layover facility) and Package 3 (Gilroy track connections) are in final design. MNS Engineers was originally hired to conduct construction management for all three Packages of the Kick Start project in December 2017 after a formal Request for Proposals process. Package 1 (Salinas circulation improvements) is now complete. The contract amendment is being requested to extend the time of the contract to cover the anticipated final design schedule for Packages 2 and 3, with no additional budget and no change in scope.

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3.5.2

Monterey County Rail Extension Property Acquisition Legal Services - Meyers Nave Contract Amendment #3:

  1. APPROVE and AUTHORIZE the Executive Director to execute contract amendment #3 with Meyers Nave to extend the contract timeline from December 31, 2021 to December 31, 2022, to correspond with the anticipated legal services required for finalizing the property acquisitions for Package 2;
  2. FIND that this amendment is justified as a sole source due to the efficiencies that support award to the existing consultant as a logical follow-on to work already in progress under a competitively awarded contract; and
  3. AUTHORIZE the Executive Director to take such other further actions as may be necessary to fulfill the intent of the contract, including approvals of future modifications or amendments that do not significantly alter the scope of work, or change the approved contract term or amount.
- Zeller
The Transportation Agency's contract for legal services with Meyers Nave expires December 31, 2021.  This contract amendment #3 would extend the term of the agreement until December 31, 2022 while maintaining the current not-to-exceed amount and scope. This contract was originally procured via a Request for Qualifications process; Meyers Nave was selected out of three submittals.
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6.REGIONAL DEVELOPMENT IMPACT FEE - No items this agenda.
7.COMMITTEE MINUTES and CORRESPONDENCE
3.7.1

ACCEPT draft minutes of the Transportation Agency Committees:

- Rodriguez
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3.7.2

RECEIVE correspondence to and from TAMC for the month of November 2021.

- Rodriguez
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END OF CONSENT AGENDA

ANNOUNCEMENTS
Next Transportation Agency for Monterey County Special meetings

will be on December 15, 2021 and January 12, 2022

8:30 A.M.

The regular TAMC Board meeting will be on
Wednesday, January 26, 2022
9:00 A.M.

Important Meeting Information

 

Remote Meetings: On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which enhanced State and Local Governments ability to respond to COVID-19 Pandemic based on Guidance for Gatherings issued by the California Department of Public Health. The Executive Order specifically allowed local legislative bodies to hold meetings via teleconference and to make meetings accessible electronically, in order to protect public health. That order expired on September 30, 2021. Governor Newsom has now signed AB 361, and the TAMC Board of Directors approved a resolution to enact AB 361 on September 22, 2021. This legislation permits teleconferencing for Brown Act meetings during a state of emergency. Thus, TAMC meetings will convene remotely, until further notice. For remote meetings, the public is strongly encouraged to use the Zoom app for best reception. Prior to the meeting, participants should download the Zoom app at: https://zoom.us/download. A link to simplified instruction for the use of the Zoom app is: https://blog.zoom.us/wordpress/2018/07/03/video-communications-best-practice-guide/.

 

Remote Meeting Public Comment: Due to current circumstances, there may be limited opportunity to provide verbal comments during remote meetings. Persons who wish to address the Committee for public comment or on an item on the agenda are encouraged to submit comments in writing to maria@tamcmonterey.org by 5:00pm the Monday before the meeting. Such comments will be distributed to the Committee before the meeting. Members of the public participating by Zoom are instructed to be on mute during the proceedings and to speak only when public comment is allowed, after requesting and receiving recognition from the Chair.

 

Agenda Packet and Documents: Any person who has a question concerning an item on this agenda may call or email the Agency office to make inquiry concerning the nature of the item described on the agenda. Complete agenda packets are on display online at the Transportation Agency for Monterey County website. Documents relating to an item on the open session that are distributed to the Committee less than 72 hours prior to the meeting shall be available for public review at the Agency website. Agency contact information is as follows:

 

Transportation Agency for Monterey County

www.tamcmonterey.org

Office is closed an all employees are working remotely until further notice

TEL: 831-775-0903

EMAIL: info@tamcmonterey.org

 

Agenda Items: The agenda will be prepared by Agency staff and will close at noon nine (9) working days before the regular meeting. Any member of the Board may request in writing an item to appear on the agenda. The request shall be made by the agenda deadline and any supporting papers must be furnished by that time or be readily available.

 

Alternative Agenda Format and Auxiliary Aids: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency staff at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish language interpreters, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.