TAMC
Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways - Email: info@tamcmotnerey.org		TAMC Logo

 

AGENDA

TRANSPORTATION AGENCY FOR MONTEREY COUNTY

SERVICE AUTHORITY FOR FREEWAYS EMERGENCIES

AND

MONTEREY COUNTY REGIONAL DEVELOPMENT IMPACT FEE

JOINT POWERS AGENCY

Wednesday, June 28, 2017

Agricultural Center Conference Room

1428 Abbott Street

Salinas, California

**9:00 AM**

(Agendas are on display and are posted 72 hours prior to the scheduled meeting at the Transportation Agency office and at these public libraries:  Carmel, Monterey, Salinas Steinbeck Branch, Seaside, Prunedale, King City, Hartnell College, Monterey Peninsula College, and Cal State University Monterey Bay. Any person who has a question concerning an item on this agenda may call the Transportation Agency office at 831-775-0903 to make inquiry concerning the nature of the item described on the agenda.) The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.
1.QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

 

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.

PLEDGE OF ALLEGIANCE
2.PUBLIC COMMENTS
Any person may address the Transportation Agency Board at this time.  Presentations should not exceed three minutes, should be directed to an item NOT on today's agenda, and should be within the jurisdiction of the Transportation Agency Board. Though it is not required, the Transportation Agency Board appreciates your cooperation in completing a speaker request form available on the table at the entrance to the meeting room.  Please give the completed form to the Transportation Agency Administrative Assistant. If you have handouts, please provide 30 copies for the entire Board before the meeting starts or email to Agency Administrative Assistant 24 hours in advance of the meeting.
3.CONSENT AGENDA

Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

REGULAR AGENDA
4.

RECEIVE Holman Highway 68 Roundabout Update.

- Leonard

The Holman Highway 68 Roundabout will be the first state highway roundabout in Monterey County and will improve safety and access to the Community Hospital, Pacific Grove and Pebble Beach. Construction of the roundabout began in August 2016 and is currently scheduled to finish in late summer 2017.

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5.

SR 68 Scenic Highway Plan:

  1. RECEIVE update on the Phase 2 Outreach for the SR 68 Scenic Highway Plan and development of a recommended corridor concept; and
  2. PROVIDE comments on the draft recommended corridor concept.
- Leonard

The SR 68 Scenic Highway Plan will evaluate current and future travel patterns between Salinas and the Monterey Peninsula, the feasibility of affordable mid-term operational and capacity improvements in the SR 68 corridor in context to other planned regional improvements, and the potential for wildlife connectivity enhancements.

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6.

RECEIVE reports from Transportation Providers:

  • Caltrans Director's Report and Project Update - Gubbins
  • Monterey Peninsula Airport - Sabo
  • Monterey-Salinas Transit - Sedoryk
  • Monterey Bay Air Resources District - Stedman
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7.Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.

 

8.Executive Director's Report.

 

9.Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.

 

10.ADJOURN

 

BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion.  Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.

1.ADMINISTRATION and BUDGET
3.1.1APPROVE minutes of the Transportation Agency for Monterey County (TAMC) The Service Authority for Freeways and Expressways, and the Monterey County Regional Development Impact Joint Powers Agency for May 24, 2017.
-Rodriguez
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3.1.2

ACCEPT the list of checks written for May 2017 and credit card statements for April 2017.

- Delfino

The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.

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3.1.3APPROVE attached updated Agency weighted vote table.
- Goel
In accord with Agency Bylaws, staff revised the weighted vote table based on the most current population estimate prepared by the California Department of Finance. Staff revises the weighted vote table annually when the new population estimates are available.
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3.1.4APPROVE closure of Transportation Agency for Monterey County offices on December 27, 28, and 29, 2017.
- Goel
Transportation Agency for Monterey County generally has minimal staff in the office during the period between Christmas and New Year’s Day. Many of the agencies that staff works with are also either closed or operate with minimal staff during the holiday period noted above. Closing the office will benefit the Agency financially.
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3.1.5APPROVE evaluation form, procedure, and timeline for completing annual evaluation for Executive Director and Counsel as recommended by the Executive Committee.
-Goel
The Agency Bylaws require an annual evaluation of the Executive Director and Counsel.
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3.1.6

Disposition of Surplus Equipment: 

  1. APPROVE Resolution 2017-21 declaring as surplus selected furniture, equipment, and computers; and
  2. AUTHORIZE the Executive Director to dispose of the surplus property in accordance with the Disposition of Surplus Property Policy, paragraph 4.
- Murillo
The TAMC Administrative Policies and Procedures outline the process for the Disposition of Surplus Property, and require the declaration of identified items as surplus property by resolution prior to disposition.
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3.1.7NOTICE of proposed amendments to the Agency bylaws as recommended by the Executive Committee. 
- Hale/Reimann
The Transportation Agency is proposing to update its Bylaws. Updates to the Agency bylaws are needed, including clarification of the requirements for adding a late item to the Board agenda and characterization of annual member agency assessments. The amendments will be presented for action at the August meeting of the Board of Directors and will require approval by not less than two-thirds (2/3rds) of the voting members present at the meeting.
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3.1.8RECEIVE report on conferences or trainings attended by agency staff.
- Muck
Staff occasionally attends conferences or trainings at Agency expense that are pertinent to their roles in pursuing the Agency’s mission. These events allow the staff to stay current and participate in the development of transportation practices and policies related to their roles.
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3.1.9

APPROVE out-of-state travel for one staff member to the American Public Works Association 2017 Public Works Expo, from August 27 - 30, in Orlando, FL. 

- Hale
APWA's annual convention provides an important opportunity for staff to learn about the latest transportation technologies and requirements.  Transportation Agency rules require the Executive Committee or Board approval of all out-of-state travel requests not approved in the Agency budget in advance.
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2.BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES
3.2.1

APPROVE release of Request for Proposals for a ridesharing and trip planning software platform.  

-Green

The Transportation Agency is seeking to launch a comprehensive mobile traveler information and ridesharing/trip planning program in spring 2018 with a soft launch in fall 2017.  The proposed software will provide for online trip matching, trip planning and incentive management for commuters, students and visitors. 

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3.2.2APPROVE release of Request for Proposals for the Monterey County traveler information and travel demand management program branding and strategic marketing plan.
- Green
The Transportation Agency will launch a traveler information and ridesharing program in spring 2018 with a soft launch in fall 2017.  An innovative marketing strategy and strong brand are needed to launch the program and engage the traveling public to participate.      
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3.2.3

Transportation Development Act Allocation & Unmet Transit Needs:

  1. RECEIVE list of Monterey County's unmet transit needs; and 
  2. APPROVE Monterey-Salinas Transit's application for state Transportation Development Act funds; and 
  3. ADOPT Resolution 2017-20 allocating $16,655,774 in Transportation Development Act funds to Monterey-Salinas Transit for Fiscal Year 2017-18.
- Murillo
As the Regional Transportation Planning Agency, TAMC oversees the approval process for allocating State funds devoted to local transit expenditures. TAMC annually seeks public input to identify unmet transit needs in Monterey County, and has coordinated with Monterey-Salinas Transit and its Mobility Advisory Committee to evaluate the unmet transit needs comments received through April 30, 2017.
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3.2.4

Transportation Development Act Triennial Performance Audits:

  1. ACCEPT Triennial Performance Audits for the 3-year period ending June 30, 2016; and
  2. AUTHORIZE staff to submit the Performance Audits to Caltrans by June 30, 2017.
- Murillo
TAMC contracted with Michael Baker International to complete performance audits required by the Transportation Development Act for Monterey-Salinas Transit and for TAMC. The auditor recommended that TAMC amend the Transportation Development Act Guidelines pursuant to new State Transit Assistance law. 
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3.PLANNING
3.3.1

RECEIVE state legislative update and APPROVE positions on bills pertaining to the Agency.

- Watson

On June 7, 2017, the Executive Committee received an update and recommended the Board approve positions as presented in this report.

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3.3.2

State Legislative Assistance Contract:

  1.  AUTHORIZE the Executive Director to execute a contract with Khouri Consulting, in an amount not to exceed $30,000 per year, to provide state legislative analyst/advocate services, for two years, with the option to extend another year at the same cost, subject to Agency Counsel approval;
  2. APPROVE the use of the undesignated operating reserve budgeted to this purpose; and
  3. AUTHORIZE the Executive Director to make administrative changes to the contract if such changes do not increase the Agency’s net cost, subject to approval by Agency counsel.
- Watson

TAMC released a Request for Proposals for state legislative analyst/advocate services in March 2017. Three proposals were submitted. The Executive Committee recommends selection of Khouri Consulting due to their impressive legislative expertise in transportation issues.

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4.PROJECT DELIVERY and PROGRAMMING
3.4.1

Monterey County Call Box Program: Verizon Wireless Contract Amendment #1:

  1. APPROVE contract Amendment #1 with Verizon Wireless extending the term of the agreement to June 30, 2019;
  2. AUTHORIZE the Executive Director to execute documentation necessary to enter into the updated user agreement with Western States Contracting Alliance and the State of California with respect to Verizon Wireless telephone services; and
  3. AUTHORIZE the Executive Director to execute the contract and changes to the contract if such changes do not increase the Agency’s net cost, subject to approval by Agency Counsel. 
- Leonard

In 2012, following a competitive procurement process, the Transportation Agency contracted with Verizon Wireless to provide digital cellular service for call boxes in Monterey County. The service contract with Verizon Wireless is subject to the terms of the user agreement with Western States Contracting Alliance and the State of California with respect to Verizon Wireless telephone services, which has been amended to extend service through June 30, 2019. This Amendment will bring the Agency’s contract into compliance with the updated Western States Contracting Alliance agreement with Verizon Wireless.

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3.4.2

RATIFY the request for Caltrans to program up to $1.17 million of federal Regional Surface Transportation Program funds to the County of Monterey's Castroville Bicycle and Pedestrian Path and Railroad Crossing project, contingent upon the County of Monterey shifting $248,249 of local funds to the Holman Highway 68 Roundabout project.

- Zeller
The Transportation Agency was recently notified of $1.17 million of deobligated Regional Surface Transportation Program funds that are available for programming.  Agency staff is recommending to program the federal funds to the Castroville Bicycle and Pedestrian Path and Railroad Crossing project to fund the project's additional costs, while shifting a portion of local funds from the Castroville project to cover unanticipated costs related to the Holman Highway 68 Roundabout project, which cannot use federal funds.
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5.RAIL PROGRAM
3.5.1

AUTHORIZE staff to publish a Request for Proposals for hazardous materials testing and disposal monitoring of structures owned by the Agency that are scheduled for demolition in the area around the Salinas Intermodal Transportation Center, subject to the review and approval of Agency counsel.

- Watson

The Salinas Rail Extension Kick Start Project is at 75% design, property is being acquired for the project, utility relocations are under negotiation, and now is the time to proceed with tasks required to demolish the structures acquired by TAMC for the project.

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3.5.2

AUTHORIZE staff to publish a Request for Proposals for construction management for the Salinas Rail Extension Kick Start project, subject to the review and approval of Agency counsel.

- Watson

The Salinas Rail Extension Kick Start Project is at 75% design, property is being acquired for the project and utility relocations are under negotiation. It is now time to seek a firm to perform construction management for the project.

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3.5.3AUTHORIZE staff to proceed with entering into a reimbursement agreement to recover costs associated with the granting of water pipeline easements, subject to counsel approval; and returning to the Board for consideration of the easement acquisition agreement.
- Myers
California American Water (Cal Am) desires to obtain water pipeline easements for segments of the Monterey Peninsula Water Supply Program (MPWSP) located within the Agency-owned Monterey Branch Line rail corridor.  A reimbursement agreement between the Agency and Cal Am for the proposed easement acquisitions would allow the Agency to obtain repayment of the costs to TAMC associated with the granting the easements.
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3.5.4

AUTHORIZE the Executive Director to execute two lease extensions with P & S Real Estate Co.

- Delfino

P & S Real Estate Co exercised their options to extend the Monterey Branch Line right-of-way leases they presently have with the Agency for an additional three year period. It is in the Agency’s best economic interest to continue these leases.

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3.5.5APPROVE Amendment #2 to the agreement with Olivia Espinoza DBA Olivia’s Café to extend the rental term of Agency-owned 14 Station Place, Salinas, California month-to-month until September 30, 2017, pending Agency counsel approval.
- Zeller
The Transportation Agency completed the acquisition of the property at 30 West Market Street, Salinas, with escrow closing on February 22, 2017.  The Agency entered into a short-term lease agreement with Olivia's Cafe that terminates on June 30, 2017.  This amendment would extend the rental period to cover the Agency's legally-mandated 90-day notice to vacate period and allow the Agency's real estate agents to continue relocation efforts up to September 30, 2017, while not impacting the overall project schedule.
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3.5.6APPROVE the Amendment #3 to the Agreement for Professional Services with Overland, Pacific & Cutler, Inc. to allow for the shifting of budgeted funds between tasks without increasing the approved not-to-exceed amount.
- Zeller
The Transportation Agency Board approved an agreement with Overland, Pacific & Cutler Inc. to provide real estate acquisition services for the Salinas Rail Extension project. The agreement budget provides limits on the amount to be expended on each task within the overall not-to-exceed amount.  Agency staff is seeking to shift cost-savings from completed tasks to cover work on on-going tasks that may exceed the initial task budget without changing the overall not-to-exceed amount.
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6.REGIONAL DEVELOPMENT IMPACT FEE - No items this month
7.COMMITTEE MINUTES - CORRESPONDENCE
3.7.1

ACCEPT draft minutes from Transportation Agency Committees:

  • Executive Committee - June 7, 2017
  • Bicycle and Pedestrian Facilities Advisory Committee - No meeting
  • Rail Policy Committee - No meeting
  • Technical Advisory Committee - No meeting

 

-Rodriguez
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3.7.2RECEIVE selected correspondence sent and received by the Transportation Agency for June 2017.
-Rodriguez
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END OF CONSENT AGENDA

ANNOUNCEMENTS
Next Transportation Agency for Monterey County meeting will be on
Wednesday, August 23, 2017 
Agricultural Center Conference Room
1428 Abbott Street
Salinas, California
9:00 A.M.

Documents relating to an item on the open session that are distributed to the Board less than 72 hours prior to the meeting shall be available for public inspection at the Office of the Transportation Agency for Monterey County, 55-B Plaza Circle, Salinas, CA. 

 

Documents distributed to the Agency Board at the meeting by staff will be available at the meeting; documents distributed to the Board by members of the public shall be made available after the meeting.

 

The Transportation Agency web site contains information from the Transportation Agency Resource Guide, including Transportation Agency Board members, Transportation Agency committee members, grant programs, etc.  Visit us at:  http://www.tamcmonterey.org.

 

Transportation Agency for Monterey County

55-B Plaza Circle, Salinas, CA 93901-2902

Monday thru Friday 8:00 a.m. - 5:00 p.m.

TEL: 831-775-0903

FAX: 831-775-0897

If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC, Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish Language interpreters and printed materials, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting, and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.