NovusAGENDA

TAMC

Regional Transportation Planning Agency - Local Transportation Commission
Monterey County Service Authority for Freeways & Expressways - Email: info@tamcmotnerey.org

AGENDA

TRANSPORTATION AGENCY FOR MONTEREY COUNTY

SERVICE AUTHORITY FOR FREEWAYS EMERGENCIES

AND

MONTEREY COUNTY REGIONAL DEVELOPMENT IMPACT FEE

JOINT POWERS AGENCY

Wednesday, October 25, 2017

Agricultural Center Conference Room

1428 Abbott Street

Salinas, California

**9:00 AM**


	(Agendas are on display and are posted 72 hours prior to the scheduled meeting at the Transportation Agency office and at these public libraries: Carmel, Monterey, Salinas Steinbeck Branch, Seaside, Prunedale, King City, Hartnell College, Monterey Peninsula College, and Cal State University Monterey Bay. Any person who has a question concerning an item on this agenda may call the Transportation Agency office at 831-775-0903 to make inquiry concerning the nature of the item described on the agenda.) The agenda and all enclosures are available on the Transportation Agency website: www.tamcmonterey.org, by clicking on Transportation Agency Board, meetings and agendas, click on agenda item and open it, click on report attachments listed at end of report.


	1.	QUORUM CHECK – CALL TO ORDER

Transportation Agency by-laws require a quorum of a minimum of 9 voting members, including a minimum of 7 city representatives and 1 county representative.

If you are unable to attend, please contact your alternate. Your courtesy to the other Transportation Agency Board members to assure a quorum is appreciated.


	PLEDGE OF ALLEGIANCE


	2.	PUBLIC COMMENTS


		Any person may address the Transportation Agency Board at this time. Presentations should not exceed three minutes, should be directed to an item NOT on today's agenda, and should be within the jurisdiction of the Transportation Agency Board. Though it is not required, the Transportation Agency Board appreciates your cooperation in completing a speaker request form available on the table at the entrance to the meeting room. Please give the completed form to the Transportation Agency Administrative Assistant. If you have handouts, please provide 30 copies for the entire Board before the meeting starts or email to Agency Administrative Assistant 24 hours in advance of the meeting.


	3.	CONSENT AGENDA


		Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


		REGULAR AGENDA


	4.	PRESENTATION of Transportation Agency Employee of the Quarter Mike Zeller.
		- Hale
		Mike Zeller, Principal Transportation Planner, has been selected by the employees of the Transportation Agency for Monterey County as the Employee of the Quarter for July 1 – September 30, 2017.
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	5.	CLOSED SESSION: Public Employee Performance Evaluation pursuant to Government Code Section §54957 – Position: Executive Director and Legal Counsel RECONVENE in open session and report any actions taken. No Enclosures- provided only to Board members
		- Chair Chavez

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	6.	RECEIVE the draft 2017 Measure X Strategic Expenditure Plan and Five-Year Integrated Funding Plan.
		- Zeller
		The Polices and Project Descriptions document for Measure X calls for the Transportation Agency to prepare and adopt by a vote of the Transportation Agency Board a Strategic Expenditure Plan within twelve months of the sales tax taking effect. Agency staff has conducted an initial review of available fund sources over the next five years and developed a strategy proposal for funding and delivering the priority projects. Funding sources include: Measure X sales tax revenues, regional and Fort Ord Reuse Authority development fees, State Transportation Improvement Program funds, SB 1 competitive funds, tolling, and Local Partnership Program formula funds.
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	7.	RECEIVE State Legislative Update and APPROVE releasing the draft 2018 Legislative Program to Committees for comment.
		- Watson
		The purpose of the legislative program is to set general principles to guide staff and Board responses to proposed legislative or budgetary issues. The program also notifies state representatives of the Transportation Agency’s position on issues of key importance to the agency.
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	8.	RECEIVE reports from Transportation Providers: Caltrans Director's Report and Project Update - Gubbins Monterey Peninsula Airport - Sabo Monterey-Salinas Transit - Sedoryk Monterey Bay Air Resources District - Stedman
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	9.	Reports on meetings attended by Board Members at Transportation Agency expense, as required by state law.


	10.	Executive Director's Report.


	11.	Announcements and/or comments from Transportation Agency members on matters that they wish to put on future Transportation Agency agendas.


	12.	ADJOURN


	BEGINNING OF CONSENT AGENDA: Approve the staff recommendations for items listed below by majority vote with one motion. Any member may pull an item off the Consent Agenda to be moved to the end of the CONSENT AGENDA for discussion and action.


	1.	ADMINISTRATION and BUDGET


	3.	1.1	APPROVE minutes of the Transportation Agency for Monterey County (TAMC) The Service Authority for Freeways and Expressways, and the Monterey County Regional Development Impact Fee Joint Powers Agency for September 27, 2017.
			-Rodriguez

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	3.	1.2	ACCEPT the list of checks written for the month of September 2017 and credit card statements for the month of August 2017.
			-Delfino
			The list of checks and copies of credit card statements are submitted to the Transportation Agency Board each month in accordance with the recommendation from the Transportation Agency’s independent Certified Public Accountant to keep the Board informed about the Transportation Agency’s financial transactions.
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	3.	1.3	RECEIVE report on conferences or trainings attended by agency staff.
			- Muck
			Agency staff occasionally attends conferences or trainings at Agency expense that are pertinent to their roles in pursuing the Agency’s mission. These events allow the staff to stay current and participate in the development of transportation practices and policies related to their roles.
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	3.	1.4	APPROVE Request for Proposals to solicit an audit firm to prepare annual Transportation Development Act compliance and audit reports for the Transportation Agency for Monterey County, the Regional Development Impact Fee Joint Powers Agency and Transportation Safety and Investment Plan for a period of five years beginning fiscal year 2017-2018 through fiscal year 2021-2022, and direct staff to release the Request for Proposals to potential independent audit firms.
			- Goel
			The State Transportation Development Act requires annual audits of the activities of the Transportation Agency for Monterey County, as described in sections 99243.5 and 99245 of the California Public Utilities Code, and sections 6661, 6662, 6664, 6665, 6666, and 6751 of the California Regulations Code. An annual audit is also required for the Regional Development Impact Fee Joint Powers Agency and Transportation Safety and Investment Plan. The Request for Proposal process is necessary to select an audit firm to complete the Agencies annual fiscal audits for the next five-year cycle.
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	3.	1.5	Disposition of Surplus Equipment: APPROVE Resolution 2017-24 declaring as surplus selected furniture, equipment, and computers; and AUTHORIZE the Executive Director to dispose of the surplus property in accordance with the Disposition of Surplus Property Policy, paragraph 4.
			- Murillo
			The TAMC Administrative Policies and Procedures outline the process for the Disposition of Surplus Property, and require the declaration of identified items as surplus property by resolution prior to disposition.
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	2.	BICYCLE, PEDESTRIAN, TRANSIT, and SOCIAL SERVICES


	3.	2.1	Measure X - Senior & Disabled Transportation Program Guidelines: ADOPT Measure X - Senior & Disabled Transportation Program Grant Guidelines; and RELEASE call for projects.
			- Murillo
			The purpose of the Measure X Senior and Disabled Transportation Program is to increase transportation services for seniors and persons with disabilities to support their ability to live independently in their homes and communities. Per Measure X policies, this program is intended to fund non-profit transportation services to support seniors and persons with disabilities.
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	3.	2.2	RECEIVE the call for nominations for the seventeenth annual Transportation Agency Excellence awards to honor individuals, businesses, groups or projects for their efforts to improve the transportation system in Monterey County.
			-Wright
			Transportation Agency would like to encourage and appreciate efforts made by Monterey County residents, businesses and employees to improve transportation in Monterey County by awarding Transportation Excellence Awards. Staff encourages Board members to submit nominations, which are due by December 8, 2017. The awards ceremony will take place during the regular January 2018 Transportation Agency Board meeting.
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	3.	PLANNING


	3.	3.1	RECEIVE update on development of the 2018 Regional Transportation Plan.
			- Leonard
			The Transportation Agency adopts a Regional Transportation Plan every four years to provide a basis for allocating state and federal funding to transportation projects in Monterey County. The next update is due by June 2018. The 2018 Plan is intended to be a technical update to the 2014 Plan, reflecting changes in revenue forecasts and updated project lists from the local jurisdictions.The Agency prepares the plan in coordination with the Association of Monterey Bay Area Governments (AMBAG) to be consistent with a Sustainable Communities Strategy adopted by AMBAG.
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	4.	PROJECT DELIVERY and PROGRAMMING


	3.	4.1	Regional Surface Transportation Program Allocation: APPROVE the request by the County of Monterey to program $2,085,693 in Regional Surface Transportation Program fair share funds to the State Route 1 Climbing Lane Project; APPROVE programming the remaining balance of $328,261 in 2017 Regional Surface Transportation Program competitive funds to the State Route 1 Climbing Lane project; and APPROVE amending Exhibit A of the local funding agreement to include this project and funding.
			Zeller
			The County of Monterey's State Route 1 Climbing Lane project has an engineer's estimate of $5.35 million. However, the low apparent bid on the project came in $1.2 million higher than the engineer's estimate. Without additional funding for the shortfall, the project could lose $3 million in State Transportation Improvement Program funds. Transportation Agency staff is coordinating with the County and Caltrans to make up the remainder of the shortfall.
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	5.	RAIL PROGRAM


	3.	5.1	APPROVE contract amendment #2 with Meyers Nave to extend the term of the agreement for legal services for the Salinas Rail Extension project until December 31, 2018.
			- Zeller
			The Transportation Agency's contract for legal services with Meyers Nave expires December 31, 2017. This contract amendment #2 would extend the term of the agreement until December 31, 2018 and continue with the existing budget without adding additional funds.
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	6.	REGIONAL DEVELOPMENT IMPACT FEE - No items this month


7.		COMMITTEE MINUTES - CORRESPONDENCE


	3.	7.1	ACCEPT draft minutes from Transportation Agency Committees: Executive Committee - October 4, 2017 Rail Policy Committee - Meeting cancelled Bicycle and Pedestrian Committee - Meeting cancelled Technical Advisory Committee - October 5, 2017 available online at www.tamcmonterey.org
			- Rodriguez

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	3.	7.2	RECEIVE selected correspondence sent and received by the Transportation Agency for October 2017.
			- TAMC Staff

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	END OF CONSENT AGENDA


	ANNOUNCEMENTS Next Transportation Agency for Monterey County meeting will be on Wednesday, December 6, 2017 Agricultural Center Conference Room 1428 Abbott Street Salinas, California 9:00 A.M.

Documents relating to an item on the open session that are distributed to the Board less than 72 hours prior to the meeting shall be available for public inspection at the Office of the Transportation Agency for Monterey County, 55-B Plaza Circle, Salinas, CA.

Documents distributed to the Agency Board at the meeting by staff will be available at the meeting; documents distributed to the Board by members of the public shall be made available after the meeting.

The Transportation Agency web site contains information from the Transportation Agency Resource Guide, including Transportation Agency Board members, Transportation Agency committee members, grant programs, etc. Visit us at: http://www.tamcmonterey.org.

Transportation Agency for Monterey County

55-B Plaza Circle, Salinas, CA 93901-2902

Monday thru Friday 8:00 a.m. - 5:00 p.m.

TEL: 831-775-0903

FAX: 831-775-0897


	If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC, Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals requesting a disability-related modification or accommodation, including auxiliary aids or services, may contact Transportation Agency at 831-775-0903. Auxiliary aids or services include wheelchair accessible facilities, sign language interpreters, Spanish Language interpreters and printed materials, and printed materials in large print, Braille or on disk. These requests may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting, and should be made at least 72 hours before the meeting. All reasonable efforts will be made to accommodate the request.